Dispute Appointments Development Lead 12 month Fixed Term Contract

Ciarb; Greater London; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

A professional membership body in London seeks a Dispute Appointments Development Lead on a Fixed Term Contract. This pivotal role involves leading the modernization of the appointment function, enhancing data reporting with tools like Power BI, and ensuring continuity of appointing services. Ideal candidates have strong project management and advanced Excel skills, coupled with experience in data analysis and CRM systems. The position offers a salary of £45,000 to £50,000, along with benefits such as generous leave and healthcare.

Benefits

Employee Assistance Programme (EAP)

Private Healthcare: Vitality Health

Cycle-to-work scheme

Season Ticket Loan

Perkbox subscription

Qualifications

• Strong understanding of data-led decision-making.
• Ability to work independently with senior-level accountability.
• Experience integrating CRM data with analytics tools.

Responsibilities

• Ensure uninterrupted delivery of essential appointing authority services.
• Design and implement lean scalable appointment workflows.
• Lead the development of data-led reporting and dashboards.

Skills

Excellent written and verbal communication skills

Strong project management capability

Advanced Excel skills

Strong Power BI capability

Proven experience in data analysis

Experience working with CRM systems

Tools

Power BI

CRM systems

Excel

Job description

Job Title:

Dispute Appointments Development Lead (Fixed Term Contract)

Reporting to:

Director of External Affairs

Location:

12 Bloomsbury Square Holborn London (Hybrid 2 days per week in the office)

Role:

Full time 12 months Fixed Term Contract

Company Overview:

Ciarb is a professional membership body. We support our members through advocacy professional standards training and guidance. We are committed to maintaining the highest standards of governance compliance and integrity in all that we do.

Position Overview:

The Dispute Appointments Development Lead is a project and operational role responsible for modernising and redesigning Ciarbs appointing authority and dispute appointment function. The Development Lead will lead the automation simplification and strategic redesign of appointment workflows, panel governance and renewal processes and will play a central role in delivering a new global scalable appointing authority model aligned with Ciarbs emerging organisational strategy and Membership Value Proposition.

Key Responsibilities:

Appointment Continuity & Core Operations

• Ensure uninterrupted delivery of essential appointing authority services during transition period including all admin
• Act as the single operational point of accountability for appointments during the transition period
• Ensure all appointment activities comply with the organisations Charter Bye-laws governance framework and professional standards

Automation & Process Redesign

• Design and implement lean scalable appointment workflows using CRM as the primary system of record
• Automate or semi-automate:
  1. Appointment shortlisting
  2. Conflict checks
  3. Panel member searches
  4. PAC tracking and renewal cycles
  5. Fee payment/invoicing
• Replace document-based and manually-driven processes with structured system-based solutions
• Ensure all panel member information (CVs expertise jurisdictions languages sector experience) is captured in individual CRM records and Power BI dashboards

Data Dashboards & Reporting

• Lead the development of data-led reporting and dashboards to support presidential and HQ appointments governance oversight reporting and strategic decision-making
• Use advanced Excel and Power BI to analyse and visualise appointment panel and PAC data.
• Build and maintain reports and dashboards covering:
  1. Appointments by scheme geography gender and expertise
  2. Panel composition diversity and capacity
  3. PAC status renewal cycles and expiry risks
• Create and manage pivot tables data models formulas and structured datasets to replace narrative and manual reporting
• Translate complex datasets into clear insights trends and recommendations for senior stakeholders
• Ensure data accuracy integrity and consistency across CRM dashboards and reports
• Work closely with IT Finance Governance and Membership teams to align data architecture and reporting standards

Panel & Governance Reform (subject to new organisational strategy)

• Review existing panels and appointment lists to assess fitness for purpose
• Conduct diversity and capability/expertise gap analysis including:
  1. Gender
  2. Geographic and jurisdictional coverage
  3. Expertise and sector representation
  4. Languages and professional background
• Support the redesign of panel criteria and structures aligned to:
  1. Global credibility
  2. Organisational strategy
  3. Membership pathways and professional development
• Contribute to the redesign of the Panel Appointment Certificate (PAC) framework

Strategic Integration & Future Model Development (subject to new organisational strategy)

• Support the design and preparation of a new global appointing authority model (subject to outcomes of the new organisational strategy)
• Clarify and document future branchHQ responsibilities governance arrangements and oversight mechanisms
• Prepare operational documentation guidance and workflows for post-transition implementation
• Contribute to organisational strategy projects where appointment data governance or professional standards are relevant

Stakeholder Engagement & Change Management

• Work closely with senior stakeholders including:
  1. President and Deputy Presidents
  2. Executive Leadership Team
  3. Membership Education IT Finance and Governance teams
  4. Branch Chairs and regional leadership
• Provide clear practical guidance during periods of change
• Support transparent communication with panel members and external partners
• Build confidence in the transition through clear data evidence and delivery

Experience:

Essential

• Excellent written and verbal communication skills
• Strong project management capability particularly in operational change or transformation
• Advanced Excel skills including pivot tables data cleansing and validation formulas
• Strong Power BI capability including building dashboards and reports data modelling and relationships translating operational data into visual insights
• Proven experience in data analysis trend identification and performance reporting
• Experience using data to drive automation process redesign and decision-making
• Experience working with CRM systems and structured data environments
• Ability to work independently with senior-level accountability

Desirable

• Experience integrating CRM data with Power BI or other analytics tools
• Experience designing governance compliance or regulatory dashboards
• Background in arbitration ADR or ADR centres/institutions
• Experience contributing to organisational strategy transformation or digital change programmes

Key Outcomes (Success Measures)

• Develop new global member value proposition and scalable model for appointment scheme
• Essential appointment services continue without disruption during transition period
• Manual-based workflows permanently eliminated
• Appointment panel and PAC processes are CRM- and dashboard-led
• Leadership/Presidents/Board have access to accurate timely insight on appointments and panel diversity
• Panels and governance structures are ready for launch under the new redesigned appointing authority model

Whats in it for you

Contract: Fixed Term Contract (12 months)

Working Style: Full Time 35 hours per week

Salary: 45000 to 50000 (depending on experience)

Annual leave: 25 days per annum plus UK bank holidays

Sick pay: Enhanced company scheme subject to terms and conditions

My Free Time: We offer up to 12 additional wellbeing days a year

Pension: Generous Pension Scheme (from day 1 of joining)

Other Benefits:

• Employee Assistance Programme (EAP)
• Private Healthcare: Vitality Health
• Cycle-to-work scheme
• Season Ticket Loan
• Perkbox subscription (money-saving platform)

Application Notes:

A covering letter of ideally one A4 page but no more than one along with your CV is required to complete your application.

See below to view guidance on constructing a cover letter.

Key Skills

Administrative Skills,Facilities Management,Biotechnology,Creative Production,Design And Estimation,Architecture

Employment Type : Full Time

Experience: years

Vacancy: 1