Director Support Business Administration Lead

Scottish Government; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A governmental organization seeks an organized and proactive Personal Assistant to support the Director of Primary Care. This role involves managing the Director's mailbox and diary, leading cross-Directorate communications, and assisting with business continuity plans. Candidates should demonstrate strong organizational skills and the ability to manage important information effectively. This is an opportunity to work in a dynamic environment, supporting impactful decisions at the highest level.

Qualifications

• Demonstrated organisational skills and proactive attitude.
• Ability to manage communications and gather information effectively.
• Ability to assist with Risk Register and Business Continuity.

Responsibilities

• Organise and monitor the mailbox and diary of the Director.
• Lead on cross Directorate communications and briefings.
• Assist with Risk Register and Business Plans.

Job description

Job description

Are you looking for a fast paced role in a dynamic environment, whose policy is at the front line of Cabinet Secretary and FM priorities?

This is your chance to support senior leadership directly, working closely with our Director and Unit Head for Director Support and Finance. You’ll be at the centre of key policy areas, helping drive impactful decisions and smooth operations across the Directorate. If you're organised, proactive, and ready to make a difference, we’d love to hear from you.

This post involves acting as continued PA for the Director of Primary Care. You’ll be at the centre of key policy areas, helping drive impactful decisions and smooth operations across the Directorate.

Responsibilities

• The continued organisation and monitoring of the mailbox & diary of our Director, whilst continuing to act as ongoing PA. Leading on cross Directorate commissions - gathering evidence from teams across the Directorate along with our colleagues within both Digital Health and Pharmacy. Tailoring to share with DG Office & for advising Senior Management Team. With feedback delivered to relevant areas.
• Ongoing lead on communications regarding information for specific roles and briefings, & the gathering of this information from Business Managers across the divisions to output the relevant information to unit heads/ policy team leads for awareness.
• Ongoing assistance with Risk Register, Business Continuity and Business Plans.
• Continued line management of administrator who assists with management of the Director's inbox, & temporarily manages one of our DD mailboxes, along with any ad-hoc tasks regarding L&D & Business Support.