Deputy Payroll Operations Manager, EMEA

Informa Plc; Colchester; On-site; GBP 55,000 - 75,000; Full time

Job summary

A global company based in Colchester is seeking a Deputy Payroll Operations Manager to oversee the delivery of payroll services across the EMEA region. The successful candidate will manage payroll processes in a complex environment, ensuring compliance with data privacy laws while leading a dedicated team. Ideal candidates have extensive payroll experience and exceptional organizational skills. This role offers a supportive work environment with comprehensive benefits and opportunities for career development.

Benefits

Flexible working

Private medical insurance

Career development opportunities

Recognition programs

Qualifications

• Demonstrable payroll experience in complex organizations.
• Experience working on EMEA payrolls.
• Ability to meet strict deadlines.

Responsibilities

• Manage payroll delivery across multiple countries.
• Collaborate with HR for payroll data submission.
• Conduct monthly payroll analysis reports.

Skills

Payroll Operations Management

Data Privacy Compliance

Excel Proficiency

Communication Skills

Attention to Detail

Job description

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Deputy Payroll Operations Manager, EMEA, Colchester

Client: Informa PLC

Location: Colchester, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 2b627e31a478

Job Views: 5

Posted: 25.08.2025

Expiry Date: 09.10.2025

Job Description

Reporting to the EMEA Payroll Operations Manager, you will help manage the effective delivery of Informa payroll services, working with multiple external payroll providers for the EMEA region, which currently covers approximately 34 separate payrolls across more than 12 countries.

Working within a team of seven, this position must review and maintain payroll controls, compliance, and governance. Informa takes the security and privacy of company, colleague, and customer data seriously; the role is responsible for ensuring payroll activities are fully compliant with all data privacy laws and policies.

Key Responsibilities

• Work with the EMEA payroll Bureaus to ensure all payrolls are processed accurately and on time.
• Collaborate with HR and the benefits team to facilitate the smooth submission of people data to the relevant payroll bureau and serve as the main contact for payroll-related issues.
• Carry out monthly payroll checks to ensure accuracy, compliance, and readiness for approval.
• Prepare monthly payroll analysis reports and approval documentation for senior management.
• Ensure salaries and third-party payments are paid accurately and on time via online banking platforms, ensuring accounts are funded.
• Handle month-end payroll reporting, including reconciling payroll journals, uploading into finance systems, reconciling HMRC payments, and preparing pension and benefit reports.
• Work with finance to reconcile payroll control accounts monthly.
• Oversee year-end payroll obligations such as P11D and Class1A submissions to HMRC.
• Review company car data to maintain Benefit in Kind (BIK) values.
• Maintain and develop payroll procedures, ensuring documentation is up-to-date.
• Promote continuous process improvement and team review.
• Monitor payroll bureau performance, conduct service reviews, and take corrective actions if needed.
• Manage weekly HR and benefit interface files, addressing deficiencies.
• Support payroll issues related to pay, tax, insurance, pensions, and benefits.
• Assist in planning and prioritizing departmental work.
• Conduct regular audits to ensure payroll data integrity.
• Provide system administration support, including resetting passwords.
• Respond promptly to payroll inquiries.
• Stay updated on payroll legislation and advise the business accordingly.
• Support payroll initiatives and collaborate with HR, Finance, and wider teams.
• Archive payroll information per business procedures.
• Ensure GDPR compliance in payroll data handling.

People Management Responsibilities

• Deputize for the Payroll Operations Manager and support team management.
• Ensure effective communication within the team.
• Participate in recruitment and career development.
• Support a culture of engagement and act as a role model.
• Work with HR on management policies.

Qualifications

• Demonstrable payroll experience in complex organizations, acting as a subject matter expert.
• Experience working on EMEA payrolls.
• Ability to meet strict deadlines.
• Highly organized, diligent, with attention to detail under pressure.
• Excellent relationship management, communication, and negotiation skills.
• Flexible, adaptable, and proficient in Excel (XLOOKUPs, data analysis).
• Self-motivated with a positive attitude.

Additional Information

We offer a rewarding, supportive, and enjoyable work environment, with benefits such as flexible working, community engagement, career development, generous leave, private medical, share schemes, wellbeing support, recognition programs, and international collaboration opportunities.

We value energy and ambition, welcoming applicants who are eager to contribute and grow. We are committed to diversity and inclusion, being an Equal Opportunities Employer. All decisions are based on qualifications and merit, without discrimination.

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