Crew Coordinator

CLARKSON PLC; Aberdeen City; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading logistics company based in Scotland seeks an organised and self-motivated Crew Coordinator. The role involves arranging travel, assisting with visas and medical needs, and ensuring smooth crew changes. Candidates should have strong communication skills and previous administrative experience in a fast-paced environment. This position requires a detail-oriented individual, capable of working independently while also being a team player. Competitive compensation and a dynamic work environment are offered.

Qualifications

• Strong administrator with previous experience in a crew coordinator role.
• Highly organised and efficient working manner.
• Strong communication skills, both written and verbal.

Responsibilities

• Arrange flights and accommodation for crew and visitors.
• Assist with visa applications and medical arrangements.
• Coordinate crew changes and support logistics.

Skills

Self-motivation

Interpersonal skills

Collaboration

Analytical abilities

Problem-solving

Attention to detail

Time management

IT skills (MS Office)

Job description

Division Overview

Offering exceptional port agency and logistics services, we provide turnkey solutions for clients in the marine and energy sectors.

Established ships agents with a reputation for excellence, our specialist team provide round the clock vessel agency and services to the Offshore energy and dry bulk sectors.

To provide logistical support to clients regarding on-signing and off-signing of crew members.

What you’ll be doing

• Arrange flights, hotel accommodation and transport for crew prior to on-signing or following off-signing, clients, service engineers or any other visitors to the UK.
• Arrange training courses for clients or crew as required.
• Assist with visa applications and other immigration requirements.
• Arrange medical assistance for ill/injured crew and routine medicals as required.
• Arrange launch vessels / crew boats / helicopters for vessels that do not port call.
• Assist other offices with crew changes, as required.
• Additional / ad hoc duties as required to meet the needs of the business.

What we’re looking for

We invite applications from candidates who can demonstrate:

• Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
• Relationship building, with excellent interpersonal skills and the ability to quickly build rapport;
• Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
• Resilience with the ability to persist and adapt;
• Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
• Professional integrity and a respect for company values.

Other requirements

• A strong administrator, with previous experience in a crew coordinator role.
• Highly organised and efficient working manner.
• Strong communication skills, both written and verbal, able to liaise with people at all levels.
• High attention to detail with a focus on accuracy.
• Strong problem-solving skills, and able to use initiative.>
• Self-motivated, able to multi-task and prioritise to meet deadlines.
• Team player, who is also able to work well independently.
• Able to work well under pressure in a fast-paced environment.
• Flexible and proactive approach to work.
• Good IT skills (MS Office – outlook, word, excel, PowerPoint).
• Experience of working within a positive health and safety culture.