Cover and HR Assistant

Seaton Valley Federation of Schools; North East; On-site; GBP 26,000 - 29,000; Full time

Job summary

A local educational federation in Northumberland is seeking a Cover and HR Assistant to coordinate staff absences across three schools. The role involves supporting HR processes, maintaining employee records, and supervising the administration team. Excellent organisational skills and the ability to handle sensitive situations are essential. This permanent position offers a supportive working environment with a focus on high educational standards.

Qualifications

• Meticulous attention to detail is crucial.
• Ability to manage complex schedules and work on own initiative.

Responsibilities

• Coordinate daily staff absences across the three schools.
• Support HR processes to ensure consistency.
• Update employee records for payroll accurately.
• Supervise the administration team at school offices.
• Maintain up-to-date records using the Bromcom MIS.
• Collaborate on operational HR and admin matters.

Skills

Excellent literacy and numeracy skills

Strong organisational skills

Critical thinking

Tact and diplomacy

Tenacity

Tools

Bromcom MIS System

Job description

Overview

We are recruiting for a Cover and HR Assistant to join our team. This is a key role responsible for organising effective and efficient coordination of daily staff absences across the three schools within the federation to ensure that high-quality teaching and learning continues with minimal disruption when teachers or other staff are absent. It is crucial for the role that you have excellent organisational skills with critical thinking to look at the most cost effective way of covering lessons across the federation, you will be managing complex daily schedules and working on your own initiative, whilst maintaining up to date records and using the school MIS System Bromcom.

You will work closely with the Business Manager and Senior Leadership Team to ensure HR processes such as recruitment, appraisal and sickness absence are effective and consistent across the Federation. You will also update employee records and prepare paperwork for our payroll provider to strict deadlines and a high level of accuracy.

Excellent literacy and numeracy skills and a meticulous attention to detail will be needed, however tact, diplomacy and tenacity to deal with situations which are sensitive or may result in conflict is equally important.

You will also take responsibility for our administration service across the Seaton Valley Federation. Under the guidance of the Business Manager - HR, Admin and Partnerships you will supervise our team of administration assistants running our busy school main offices, engaging with parents, students, staff and members of the public. The school offices are very busy and you will need to have a flexible and organised approach.

Responsibilities

• Coordinate daily staff absences across the three schools within the federation to ensure minimal disruption to teaching and learning.
• Support HR processes such as recruitment, appraisal and sickness absence to ensure consistency across the Federation.
• Update employee records and prepare paperwork for the payroll provider to strict deadlines with high accuracy.
• Supervise the administration team running the busy school main offices and engage with parents, students, staff and the public.
• Maintain up-to-date records and use the Bromcom MIS.
• Work closely with the Business Manager and Senior Leadership Team on operational HR and admin matters.

Requirements / Qualifications

• Excellent literacy and numeracy skills with meticulous attention to detail.
• Strong organisational skills, critical thinking and the ability to use own initiative.
• Tact, diplomacy and tenacity to handle sensitive or potentially conflict situations.

Hours, Location and Contract

The working hours are Monday to Friday 7.30am to 3.30pm with a half hour lunch. These times may change from time to time to meet the operational needs of the school.

Band 4, SCP 12 to 17, £26,403 to £28,142. Permanent, 37 hours per week. Full Year or Term Time Plus 20 Days (depending on candidate).

About Seaton Valley Federation

Small enough to care, big enough to make a positive impact.

At Seaton Valley Federation of Schools, located in South East Northumberland, we are proud of our high standards in teaching, behaviour, and student achievement. We are a 13-18 school with a strong commitment to continuous improvement, and following our recent Ofsted rating of Good, we remain ambitious in our drive to ensure every student thrives in all areas of school life.