Corporate Sales Administrator

Lexus Leicester; Southampton; On-site; GBP 25,000; Full time

Job summary

A reputable automotive dealership in Southampton is seeking a Corporate Sales Administrator. The successful candidate will provide administrative support to the Corporate Sales Director, manage invoicing, coordinate vehicle orders, and update corporate customers regularly. Strong organizational and analytical skills are essential. The role offers a yearly salary of £25,000 along with extensive benefits including holidays, pension scheme, and growth opportunities.

Benefits

30 days holiday plus additional entitlement

Discounted MOTs, Service & Parts

Life Assurance Benefit

Employee Assistance Programme

Development opportunities

Qualifications

• Ability to meet deadlines and manage time effectively.
• Good listening skills for team support.
• Adaptable to organizational changes.

Responsibilities

• Handle daily invoicing and upload to internal systems.
• Coordinate vehicle orders with the sales team.
• Maintain order bank spreadsheet daily.
• Provide status updates to corporate customers.

Skills

Planning and organizing

Attention to detail

Analytical skills

Problem-solving

Communication skills

Job description

About the role

The Corporate Sales Administrator is a member of the Corporate Sales team and reports to the Corporate Sales Director. The role involves providing administration support, organisational and other office-based tasks to the Corporate Sales Director ensuring efficient production of corporate sales reports and proactive collation of debts.

Responsibilities

• Print off all daily invoices from Manufacturers System (EDM) and upload on to Internal system.
• Liaises with the Corporate Sales team and vehicle supply to process vehicle orders in line with the sales order.
• Update Corporate Customers weekly with the status of all orders either using Relevant Portal systems or Email.
• Upload required information on to Ideal File (Delivery Notes, RAV etc).
• Completes all pre-delivery related administration (e.g., vehicle registration utilising RAV).
• Liaise with other Departments Daily regarding Work or Accessories Required.
• Liaise with Corporate support Daily regarding vehicles that need to be Pdi’d and cleaned for deliveries.
• Works with Corporate Sales Manager and complete sales invoicing, ensuring all costs are included.
• Keep Order bank Spread Sheet updated daily.
• Liaise with customers once cars arrive into stock and Book deliveries with appropriate delivery agent.
• Email Brokers/ Leasing Companies Copies of Delivery Notes, RAV, Invoices on a daily basis as required.
• Provides appropriate data input for the Dealership financial reporting and customer database management purposes.
• Promote and maintain positive people relations across the group.
• Any other ad hoc duties.
• The Sales Administrator may also be asked from time to time to carry out other tasks not outlined above. Such tasks shall be reasonable and commensurate with the ability of the employee.

Qualifications

• Able to plan, organise self and meet agreed work deadlines.
• Good listener with the ability to advise and support our teams across the Group.
• Able to assimilate information quickly and provide considered responses.
• Strong work ethic and adaptable to change.
• Attention to detail and maintains good, accurate quality of work.
• Ability to work to tight deadlines to achieve the business needs.
• Able to react positively to organisational and market changes.
• Good analytical, problem solving and planning skills.
• Able to research a subject and find an appropriate solution.

Benefits

• Full training and support to help you immerse yourself in the role and Snows values.
• 30 days holiday, inc. Bank holidays plus additional holiday entitlement as recognition of length of service with Snows at 5,10,15, 20, 25, 30 years anniversary. (Pro rata for part time employees).
• Discounted MOTs, Service & Parts.
• Recommend a Friend Bonus/ Introducing a Customer Bonus.
• Life Assurance Benefit.
• Snows Contributory Pension Scheme.
• BEN – Employee Assistance Programme.
• Excellent development opportunities to learn & grow with Snows.
• Role dependant – tool box insurance /company car scheme/ Uncapped earnings potential through commission or bonus structures.

Hours of Work

Monday to Friday 08:30 – 17:00pm (with 1 hour for lunch)

Location & Salary

Southampton, UK | £25,000 yearly

Company Details

Snows Toyota Southampton (Toyota)