Coordinator, Music

Wasserman; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading music agency in London is looking for a Music Assistant to coordinate various artist-related tasks. Responsibilities include maintaining records, managing contracts, and developing A&R skills, while contributing to client tours and fostering strong relationships with artists and promoters. Candidates should have prior experience in a similar role and possess excellent organisational and communication skills. This is a great opportunity for growth within the music industry.

Qualifications

• Previous experience within a Music Assistant role.
• Excellence in organisational skills and communication.

Responsibilities

• Maintain accurate artist contact records.
• Prepare and issue contracts for confirmed performances.
• Develop A&R skills by scouting talent.

Skills

Organisational skills

Communication Skills

CRM systems proficiency

Outlook proficiency

Word proficiency

Job description

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70+ cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.

Perform coordinator-level tasks while focusing on developing A&R skillset, taking a more active role in booking processes as directed by Responsible Agent(s), and strengthening industry relationships

WHAT YOU WILL BE DOING

• Maintain accurate artist contact records and deal memos in the bespoke CRM booking system.
• Keep client bios, riders, and marketing assets current and organised.
• Enter offers and show details into the CRM system promptly.
• Issue contracts for confirmed performances and manage any amendments.
• Monitor and follow up on unreturned or unsigned contracts.
• Prepare and distribute detailed artist itineraries.
• Generate and send invoices for deposits, balances, and other show-related payments.
• Record settlement figures in the CRM and coordinate with accounting to issue statements.
• Track outstanding deposits and liaise with the finance team to ensure timely payments.
• Prepare immigration documentation, including Certificates of Sponsorship.
• Coordinate tour announcements and on-sales, working closely with promoters and client teams on ticketing and artwork.
• Schedule and confirm meetings; manage calendars for agents and maintain internal artist calendars.
• Oversee guest list management for shows and festivals.
• Support the team with additional tasks and responsibilities as needed.
• Fulfil all duties associated with the coordinator role.
• Develop A&R skills by scouting talent and sharing artist recommendations with agents.
• Lead the planning and execution of performance opportunities for assigned clients under agent guidance.
• Contribute to client tours across various agent desks within Wasserman Music.
• Offer creative input on artist development and strategic planning.
• Build and maintain strong relationships with artists, managers, promoters, talent buyers, and label staff.
• Engage in regular discussions with Responsible Agent(s) about goals, growth, and career development.
• Foster positive collaboration across departments and team members.
• Champion a team-oriented, inclusive culture aligned with Wasserman Music’s values.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook and Word

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.