Conveyancing Property Administrator

Pertemps Kettering; Northampton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A professional conveyancing service provider in Northampton seeks a Conveyancing Property Administrator to assist their conveyancing team. The successful candidate will support Property Assistants and Case Handlers, ensuring efficient and proactive handling of transactions. Responsibilities include opening files, providing client quotations, issuing forms, conducting searches, and maintaining communication with clients and solicitors. A strong customer service focus is essential for this role.

Responsibilities

• Open files on both the case management and accounts systems.
• Provide client quotations and record on referral spreadsheets.
• Issue forms to clients and follow up as needed.
• Conduct Bankruptcy searches via the Land Registry Portal.
• Request and follow up on redemption figures.
• Acknowledge contract papers and apply for searches.
• Import search results and print evidence of received results.
• Maintain daily updates on referral reports.
• Assist with office administration tasks.
• Prepare and issue contract papers to buyers' solicitors.
• Provide regular updates to clients and solicitors.
• Answer phone calls promptly.
• Handle all contacts professionally.
• Ensure receipt of secondary forms and Source of Funds.
• Update checklists regularly.
• Perform conflict checks and report results.
• Download documents from the Land Registry Portal.
• Action Memorandum of Sales and send letters to solicitors.
• Request contract papers from sellers' solicitors.

Job description

Overview

Job Description: Conveyancing Property Administrator

Our client based in Northamptonshire requires a Property Administrator to assist conveyancing team to provide a quality and comprehensive conveyancing service with a customer service focus. Offering support to Property Assistants and Case Handlers working as part of a team to ensure all transactions are dealt with efficiently and proactively.

Responsibilities

• Open files on both the case management system and accounts system.
• Provide quotations to clients and record on any referral spreadsheet.
• Issue secondary forms to client, diarise and chase if necessary.
• Carry out Bankruptcy searches via the Land Registry Portal.
• Request, diarise and chase any redemption figures.
• Acknowledge contract papers and apply for searches.
• Import search results to Intelliworks and print first page of report as evidence result is back.
• Ensure all referral reports are up to date on a daily basis.
• Attend to any office administration requested to include post, filing, account balances and file closures.
• Prepare and issue contract papers to the buyers' solicitors.
• Provide regular updates to clients, Estate Agents and other solicitors.
• Answer the phones in a timely manner.
• Deal with all contacts in professional manner.
• Ensure secondary forms, Identification, and Source of Funds information is received by client at early stages of the transaction.
• Ensure all checklists are kept up to date.
• Perform conflict checks and import results, refer to Case Handler if not a passed result.
• Download Office Copy Entries and any filed documents from the Land Registry Portal.
• Perform conflict checks.
• Action Memorandum of Sales and send our initial letters to sellers and buyers' solicitors.
• Request contract papers from the sellers' solicitors, diarise and chase if necessary.
• As required, it may be necessary to carry out extra duties in addition to those listed above.