Conveyancing Assistant

Orca Recruitment; Leeds; On-site; GBP 35,000; Full time

Job summary

A leading recruitment agency is seeking a proactive Conveyancing Assistant to support fee earners in providing an efficient and client-focused service. The ideal candidate will have experience in conveyancing processes and be proficient in legal software. Responsibilities include managing case files, preparing documents, and communicating with clients and stakeholders.

Qualifications

• Previous experience in a conveyancing support or legal assistant role.
• Confident in using case management systems and legal software.
• High level of accuracy and attention to detail.

Responsibilities

• Act as the first point of contact by answering calls and providing updates.
• Prepare and send client care documents.
• Monitor lender portals for mortgage offers and ensure timely processing.

Skills

Conveyancing processes knowledge

Legal software proficiency

Organisational skills

Communication skills

Attention to detail

Tools

Quill

Legal Bricks

LMS

Land Registry

HMRC portals

Job description

Overview

Vacancy: Conveyancing Assistant

Location: Birstall

Salary: £35K

Our client is seeking an organised and proactive Conveyancing Assistant to join their team. You will support fee earners in delivering an efficient, professional, and client-focused conveyancing service.

Responsibilities

• Act as the first point of contact by answering calls and providing updates to clients, referrers, and other stakeholders.
• Maintain and update case management systems and online portals, including Quill, Legal Bricks, LMS, Lender Exchange, ULS, Land Registry, and HMRC platforms.
• Prepare and send client care documents, including costs estimates, ID checks, and initial funds on account letters.
• Support clients in using the Legal Bricks portal.
• Carry out dictation and administrative tasks as directed by fee earners, including drafting standard and bespoke correspondence.
• Obtain copy titles, draft, and issue contract packs.
• Apply for searches and carry out map searches.
• Monitor lender portals for mortgage offers and upload final search results as required.
• Prepare files for completion, request mortgage monies, and ensure completion packs are processed in a timely manner.
• Submit SDLT forms and payments to HMRC.
• Check ledgers, reconcile balances, and close files when appropriate.

Qualifications

• Previous experience in a conveyancing support or legal assistant role.
• Working knowledge of conveyancing processes from file opening to post-completion.
• Confident in using case management systems and legal software (e.g., Quill, Legal Bricks, LMS, Land Registry, HMRC portals).
• Strong administrative and organisational skills, with the ability to manage multiple tasks and deadlines.
• Excellent communication skills (both written and verbal), with a professional telephone manner.
• High level of accuracy and attention to detail.

How to apply

For more information regarding the Conveyancing Assistant role, contact the recruitment team.