Contract Manager

Transport For London; Greater London; Hybrid; GBP 55,000; Full time

Job summary

A leading transportation authority in London is seeking a Contract Manager to oversee significant contracts and ensure value for money. Candidates should possess strong negotiation skills and an understanding of various contract forms. The role offers a hybrid working model, a salary around £55k, and a comprehensive benefits package including a final salary pension scheme and free travel on the TfL network.

Benefits

Final salary pension scheme

Free travel on the TfL network

30 days annual leave plus public and bank holidays

Tax-efficient cycle-to-work programme

Qualifications

• Understanding of different forms of contract.
• Experience in managing complex relationships.
• Ability to manage cost analysis and benchmarking.

Responsibilities

• Manage high value and complex supply contracts.
• Prepare contract forms and clarify responsibilities.
• Assess and reduce risks to commercial agreements.

Skills

Contract Management

Strong negotiation skills

Stakeholder and supplier relationship skills

Advanced level of numeracy and data analysis skills

Communicate effectively

Listening skills

Job description

Contract Manager046700

Organisation

• Commercial

Job

Procurement / Sourcing Position Type-Full Time

Salary – Circa £55k plus generous Benefits Package including Final Salary Pension and free Travel on the TfL network

Location – (London / Hybrid) (Croydon / Hybrid TRAMS)

Contract Type – TfL / Permanent

Who we are

Transport for London (TfL) is one of the most iconic integrated transport authorities in the world. The roundel is a globally recognised image. We challenge ourselves to be at the forefront of technological innovation, we support a green policy to ensure we reduce waste and carbon in everything we do. Within TfL the Procurement & Commercial (P&C) Team plays an integral role in delivering the above strategies amongst other helping to maintain this reputation

It’s an exciting time at TFL we have procurement and contract management roles across a range of Programmes, detailed below. The opportunities will take on these challenges to deliver value for money and the right outcomes for TfL and ultimately for those that live, work, and visit London.

With vacancies across multiple departments that support a diverse portfolio of Projects and initiatives. Now is a great time to join our inclusive organisation and take the next step in your procurement and commercial career.

About the Team

From mission critical systems that govern the movement of trains, digital information and payment systems across London, asset refurbishment or enhancement or customer movement, P&C plays a key role in delivering all aspects of Transport for London’s obligations and the Mayor of London’s Transport Strategy. It is our responsibility to plan, strategise and procure every essential component that TfL needs to deliver the millions of journeys that take place on our network each day.

With responsibility for the significant £6bn+ spend that is needed to keep London moving, the commercial activity P&C drive, ensures we get the best return on investment and deliver outstanding long-term value.

For more information about Commercial and Procurement in TfL please follow the link below.

The Roles

London Trams

London Trams is part of the TfL Group and responsible for the tram network in Croydon Wimbledon, Beckenham and New Addington. The Trams Procurement & Commercial (P&C) team are co-located with the delivery teams and work on operational activities and project works. Our operational commercial managers work with the infrastructure maintenance teams delivering the daily tram services whilst our project commercial managers work in multi-disciplinary teams on improvements and renewals project works across the tram system.

Fleet

There are several Contract Manager positions in this fast paced and dynamic area, the roles will be responsible for managing a portfolio of high value, high profile and complex supply contracts that contribute to the £500m Central Line Improvement Project (CLIP). A great opportunity for a capable individual to support and lead in the management and successful delivery of the projects with the key aim to deliver those contracts to programme and budget whilst achieving value for money for our organisation.

Rail and Sponsored Services

This is a wonderful opportunity to join the Outsourced Operations team that owns the end-to-end sourcing and contract management processes for a broad portfolio including London Cable Car, Woolwich Ferry, London River Services, Bus Stops and Shelters and Micro-mobility (Santander Cycle-Hire Scheme, E-scooters).

To succeed in these roles the job holder will need to collaborate effectively with procurement and delivery colleagues to identify best value opportunities. Where the roles require, will apply compliant and best practice procurement processes. From time to time the job holder may be required to manage 1 or 2 staff in support of the delivery of programme requirements.

Key Accountabilities

• Prepare appropriate forms of contract to clarify the price and deliverables for the works or services, contract responsibilities, and the incentives, risk and obligations for each party; stipulate contractual remedies in the event of poor performance or breach of contract.
• Identifying, assessing and reducing potential risks to commercial agreements and supplier performance.
• Management of cost analysis, benchmarking, estimating and cost planning using construction and engineering industry market economics and understanding their impact on cost and price.
• Management of construction, engineering, supply and service contracts.
• Preparation of detailed analysis of variances and explanations, and understanding of concept of, and ability to calculate earned value.
• Formulation of negotiation parameters, analysis and interpretation of commercial data and demonstration of flexibility whilst achieving negotiation objectives.
• Management of claims, mitigation and advising on defence of claims, including analysis of the various parties’ positions.
• Chairing performance meetings with suppliers, communicates performance data and agrees improvement plans. Able to differentiate between issues that can be managed locally and those that need to be elevated for either information, or resolution and action.
• Supporting delivery of organisational and personal development programmes.
• Liaising with third party funders and developers on externally funded projects and developments including development agreements, cost recovery and funding.

Skills, Knowledge & Experience

Skills

• Contract Management - Has an understanding of a range of different forms of contract and the components required to form a contract package and the interrelationship between these elements. Able to advise on appropriate forms to suit different procurement approaches. Understands the concept of risk allocation between the parties - (Essential)
• Strong negotiation skills - (Essential)
• Influencing skills - (Desirable)
• People management skills - (Desirable)
• Listening skills, tact and diplomacy, and the ability to manage stakeholders - (Essential)
• Stakeholder and supplier relationship skills - (Essential)
• Advanced level of numeracy and data analysis skills - (Essential)
• Communicate effectively, both orally and in writing, with people within and outside the organisation. Influence people across the organisation and outside - (Essential)
• Awareness of risk management methods and techniques for the assessment and management of project and business risk - (Essential)

Knowledge

• Able to produce estimates - (Desirable)
• Knowledge of JCT, ICE and NEC and forms of contract and ability to manage contract administration - (Essential – note, not needed for Indirect Team)
• Ability to plan and deliver cost management - (Desirable)Proven experience of managing complex customer and supplier relationships - (Desirable)

Experience

• Extensive experience of how the various commercial activities interrelate and are applied on major work streams, projects and programmes. (Essential)
• Previous experience of working within the EU Regulations for public sector and utilities procurement (desirable)
• Experienced in utilisation of specialist IT systems for the management of sourcing (desirable)
• Hold or be working towards membership of The Royal Institute of Chartered Surveyors (FRICS / MRICS) or equivalent professional qualifications - (Desirable)

Equality, Diversity & Inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Application Process

Please apply using your CV; a cover letter is optional. Word format or PDF is preferred and please do not include any photographs or images to avoid technical issues with your application. Think carefully about the skills, knowledge and experience in the advert and cover this in your CV.

Assessment Process and Key Dates

The closing date for applications is Monday 2nd September 2024

Interviews will take place from Week Commencing 9th September 2024

Benefits

• Final salary pension scheme
• Free travel for you on the TfL network
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home to work or 75% reimbursement on a 28-day flexi ticket
• 30 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers
• Discounted Eurostar travel