Contract Administrator

JLB Recruitment Ltd; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a proactive Contract Administrator to join the team in Avonmouth. The role involves scheduling and coordinating projects, handling client queries, and providing administrative support. The ideal candidate should have excellent organisational skills, be IT proficient, and possess a full UK driving licence. This position offers a chance to enhance project support in a dynamic environment.

Qualifications

• Strong organisational and multitasking skills required.
• Confident communicator with an excellent telephone manner.
• IT proficient, especially in Microsoft Office (Word, Excel, Outlook).
• Full UK driving licence and access to a vehicle required.

Responsibilities

• Schedule and coordinate jobs to ensure projects run on time.
• Handle client and tenant queries professionally.
• Prepare work schedules and project paperwork.
• Provide administrative support to managers.

Skills

Organisational skills

Communication

IT proficiency (Microsoft Office)

Multitasking

Reliability

Job description

About the Role

We are seeking a proactive and highly organised Contract Administrator to join our team in Avonmouth. In this role, you'll play a key part in supporting projects from start to finish — scheduling works, coordinating with clients and tenants, and ensuring all documentation is accurate and up to date. You'll work closely with both office and site teams to keep projects running smoothly.

Key Responsibilities

• Schedule and coordinate jobs to ensure projects run on time.
• Arrange appointments for surveys, site visits, and inspections.
• Handle client and tenant queries professionally via phone, email, and letters.
• Support site teams with access issues and day-to-day coordination.
• Prepare work schedules, RAMS (Risk Assessments and Method Statements), and other project paperwork.
• Raise and process purchase orders.
• Arrange collections for asbestos waste disposal and air testing (where required).
• Provide administrative support to the Regional and Operations Managers.
• Carry out general office administration and ad-hoc tasks.

What We're Looking For

• Strong organisational and multitasking skills.
• Confident communicator with excellent telephone manner.
• IT proficient, especially in Microsoft Office (Word, Excel, Outlook).
• Proactive, reliable, and a strong team player.
• Full UK driving licence and access to a vehicle (due to limited public transport).
• Flexible attitude, able to take on varied tasks as needed.

Desirable Experience

• Background in construction, asbestos removal, or facilities management.
• Experience in administration, scheduling, or project coordination.
• Familiarity with contract administration and site-based paperwork.