Construction - Project Coordinator

Glanua; Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering services provider in Reading is looking for an Administrative Support professional to enhance procurement processes and support project coordination. This role demands strong organisational skills and proficiency in SAP and Microsoft Office Suite. You'll be responsible for tracking purchase requisitions, monitoring workflows, and providing comprehensive administrative support. Benefits include 25 days' annual leave, a competitive salary, and a collaborative working environment. Join an ambitious team and contribute to ongoing projects.

Benefits

25 days annual leave plus 7 bank holidays

Company laptop and phone

Pension

Access to 24/7 confidential employee counselling service

Qualifications

• Proven experience in a project coordination or administrative support role, ideally within relevant sectors.
• Strong organisational skills and ability to manage competing priorities.
• Experience using ERP systems such as SAP.

Responsibilities

• Support procurement activities by raising and tracking purchase requisitions using SAP.
• Monitor approval workflows in SAP and follow up for approvals.
• Provide administrative support to operational and site support teams.

Skills

Organisational skills

Attention to detail

Multitasking abilities

Written and verbal communication skills

Proficiency in Microsoft Office Suite

Experience using SAP or similar ERP systems

Tools

SAP

Microsoft Excel

Microsoft Word

SharePoint

Job description

Share/Print

Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

Multiple locations

Reading, UK

This role requires strong organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Main Duties and Responsibilities:

• Support procurement activities by raising and tracking purchase requisitions (PRs) using SAP and liaising with suppliers as needed.
• Ensure accuracy of PO data with QS/Site Team prior to PR submission. Essential to relieve issue on the end user side.
• Monitor approval workflow in SAP and follow up for pending approvals.
• Enter data, process procurement transactions (purchase requisitions, goods receipts, invoices).
• Ensure uploading of all delivery dockets by site team to correct location on ACC.
• Flag and resolve invoice discrepancies (blocked invoices).
• Flag and resolve invoice discrepancies (parked invoices).
• Maintain full document traceability (POs, GRNs, invoices: registers to be compiled and located on ACC).
• Track open PO’s/delivery delays and supplier performance. Notify site team of any issues in this regard.
• Support Accounts Payable in releasing vendor payments.
• Support process improvement initiatives.
• Download invoices for QS team as per required.
• Provide administrative support to operational and site support teams including calendar coordination and meeting logistics.
• Handle confidential administrative tasks with discretion and professionalism.
• Drive continuous improvement by identifying opportunities for process optimisation and cost savings related to facilities and operations.

Knowledge, Skills and Experience

Essential: Proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors. Strong organisational and multitasking abilities, with excellent attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems. Experience using SAP or similar enterprise resource planning (ERP) systems. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Ability to handle sensitive and confidential information appropriately.

Desirable: Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities). Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings. Basic understanding of health and safety practices in construction or industrial environments. Experience with facilities management and office contract coordination.

What we offer you

• The opportunity to join an ambitious and growing organisation.
• Monday to Friday working week finishing early on Fridays.
• 25 days annual leave plus 7 bank holidays.
• Competitive base salary with annual salary review.
• A company laptop and phone.
• Pension.
• Access to EAP – 24/7 365 days confidential employee counselling service, free to avail for employees and their families.

About Us

Glanua are industry leaders.

Sectors

• Construction

Career Level

• Not Required