Compliance Coordinator

Cardiff and Vale University Health Board; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in Cardiff is seeking a Compliance Coordinator to provide administrative services to the Health & Safety Team. The role involves processing incident data, coordinating training courses, and maintaining records. Applicants should have experience in the NHS, strong word processing skills, and a minimum of NVQ 3 qualifications. The team fosters an inclusive environment, welcoming both English and Welsh speakers. This position offers a meaningful opportunity to enhance healthcare delivery in the region.

Responsibilities

• Support processing of incident data using Datix Cymru system.
• Provide guidance to staff on electronic incident reporting system.
• Coordinate meetings and courses for the Health & Safety team.
• Maintain accurate training records using various systems.
• Assist in collation of audit data and handle telephone inquiries.

Skills

Word processing/computer qualifications

Experience of working in the NHS

Basic knowledge of health & safety terminology

Knowledge of ESR, Datix and Oracle

Education

NVQ 3 or equivalent typing qualifications/experience

Minimum of 4 GCSEs including Maths and English

Job description

Compliance Coordinator

Closing date is 04 January 2026

To provide a full range of administrative and secretarial services to the Health & Safety Team in support of the effective delivery of services

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Main duties of the job

To support the department requirements for the processing of incident data using the electronic Datix Cymru system.

To provide support and guidance to staff across the UHB with the electronic incident reporting system.

Set up and co-ordinate meetings/courses for the Health & Safety team.

Prepare necessary papers and information in readiness for attendance at meetings.

Prepare a variety of documents, statistical information and presentations using different software packages e.g. Word, Excel, Power Point, Outlook.

To maintain accurate training records using a variety of systems including ESR.

To provide support and guidance to staff across the UHB with booking health & safety training courses.

Assist with the collation of audit data.

Taking telephone enquiries and dealing with them appropriately. Be aware of the need for sensitivity and confidentiality at all times.

Use the Oracle system for ordering stationery supplies and other sundries.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Skills

• Additional word processing/computer qualifications
• Experience of working in the NHS
• Basic knowledge of health & safety terminology
• Knowledge of ESR, Datix and Oracle

Qualifications and Experience

• NVQ 3 or equivalent typing qualifications/experience
• Good standard of general education with a minimum of 4 GCSEs including Maths and English

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Cardiff and Vale University Health Board