Compliance and Asset Coordinator

Sodexo Ltd; City Of London; On-site; GBP 30,000 - 32,000; Full time

Job summary

A leading facilities management company in London seeks a Compliance & Assets Coordinator. The role involves coordinating audits, ensuring regulatory compliance, and managing maintenance activities. Ideal candidates will have experience in facilities management and strong communication skills. This position offers a salary of £30,000 to £32,000 per annum and 26 days of annual leave.

Benefits

26 days annual leave

Contributory pension scheme

Career growth opportunities

Qualifications

• Proven experience in Facilities Management ideally across Hard & Soft FM.
• Strong communication skills and the ability to engage with clients and suppliers.
• Proficiency in compliance processes and British Standards.

Responsibilities

• Support the Head of Contracts & Compliance in planned maintenance activities.
• Provide training to in-house engineering teams on compliance processes.
• Conduct audits of PPMs to assure best practice.

Skills

Facilities Management

Negotiation skills

Analytical abilities

Problem-solving skills

Time management

Customer service skills

Tools

MS Office

CMMS

Job description

Overview

Are you a detail-driven professional with a passion for keeping operations running smoothly and to the highest standards?

At the heart of one of London’s leading university campuses – University of Greenwich (Avery Hill Campus), we’re looking for a proactive Compliance & Assets Coordinator to play a pivotal role in ensuring excellence in facilities management and regulatory compliance. This is more than a desk job — you’ll be on the ground, coordinating audits, working with suppliers, and championing the use of innovative systems to keep things on track. If you're ready to make a real difference in a dynamic and supportive environment, we want to hear from you.

• 40 hours per week
• Monday to Friday
• £30,000 to £32,000 per annum
• 26 days annual leave excluding Public Holidays

For a full list of responsibilities please view the attached job description.

Responsibilities

• Support the Head of Contracts & Compliance to ensure internally and externally delivered planned maintenance activities (PPMs) in hard FM management are in line with industry recognised standards, SFG20, British Standards, approved codes of practice etc.
• To undertake and support with upskilling training to the in-house engineering teams to ensure they understand Sodexo’s compliance processes and procedures and all logbooks are always current and up to date
• To undertake overt and covert audits of PPMs both internally and externally delivered to assure best practice is assured.
• To arrange and plan routine attendances by suppliers and subcontractors with the campus management teams
• To control and update service provider and contractor information on the contract document management systems and CMMS

Note: For a full list of responsibilities please view the attached job description

Qualifications

• Proven experience in Facilities Management ideally across and Hard & Soft FM
• Strong negotiation and communication skills.
• Excellent analytical and problem-solving abilities.
• Proficiency in MS Office applications.
• Knowledge of compliance and industry specific details such as maintenance regimes under SFG20 and working understanding of British Standards and approved codes of practice.
• Strong time management abilities and organisational skills, with the ability to organise documents and data.
• Strong operational understanding of contract management and service delivery.
• Ability to engage with clients, suppliers, and internal teams to maintain high service levels.
• Strong relationship-building and customer service skills.
• Ability to drive a strong safety culture and ensure employee engagement.
• Ability to assess risks, troubleshoot operational issues, and implement solutions.
• Strong analytical thinking to improve processes and efficiencies.
• Familiarity with CMMS (Computer-Aided Maintenance Management systems)

What we offer

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Holiday entitlement starts at 26 days
• Contributory pension scheme
• Countless opportunities to grow within the company

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

*Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications