Commercial Property Legal Assistant

LJ Recruitment; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable law firm in Bedford is seeking a Team Assistant with experience in Commercial Property. This role involves providing high-quality administrative support to lawyers, managing matters through their lifecycle, and ensuring efficient operations within a busy legal team. Ideal candidates should have excellent organisational skills and a proactive approach to their work, as well as a solid understanding of the Solicitors Accounts Rules. Competitive salary and supportive workplace culture offered.

Benefits

Competitive salary

26 days' holiday plus bank holidays

Flexible working options

Pension scheme

Life insurance

Private health insurance

Qualifications

• Previous experience as a Team Assistant or Legal Secretary in Commercial Property.
• Good understanding of the Solicitors Accounts Rules.
• Advanced IT skills, especially in Microsoft Office.

Responsibilities

• Manage administrative tasks from file opening to closing.
• Transcribe digital dictation accurately.
• Maintain electronic documents following protocols.

Skills

Organisation

Communication

Time management

Attention to detail

Microsoft Office

Job description

Team Assistant - Commercial Property

Bedford | Permanent | Competitive Salary

Are you an experienced Team Assistant or Legal Secretary with a background in Commercial Property, looking for a fresh challenge within a genuinely supportive and people-focused law firm?

We're delighted to be working with a well-established and highly regarded firm who are seeking a Team Assistant to join their Commercial Property team in Bedford. This is a fantastic opportunity for someone who enjoys being at the heart of a busy legal team, thrives on organisation, and is keen to continue developing their skills within a collaborative environment.

The Opportunity

This role will see you providing high-quality administrative and secretarial support to fee earners within the Commercial Property department. You'll play a key role in ensuring matters are managed efficiently from file opening through to completion, while helping to maintain excellent client service standards.

Key Responsibilities

• Managing all administrative aspects of matters from file opening to file closing, including compliance, billing, archiving, credit control and record keeping
• Transcribing digital dictation accurately and efficiently
• Scanning, allocating and managing post within the case management system
• Managing electronic and paper-based outgoing correspondence
• Organising and maintaining electronic documents in line with departmental protocols
• Diary and inbox management for lawyers, ensuring deadlines are met
• Liaising with lawyers to provide updates on task progress and manage expectations
• Handling document release requests
• Supporting office management tasks when required, including reception cover and stationery ordering
• Taking overflow reception calls
• Providing cover for other Team Assistants as part of a "one firm" approach

The Ideal Candidate

• Previous experience working as a Team Assistant or Legal Secretary within a Commercial Property department
• A good understanding of the Solicitors Accounts Rules
• Advanced IT skills, particularly Microsoft Office
• Excellent attention to detail with strong organisational and communication skills
• Effective time management and the ability to work calmly under pressure
• A proactive, self-motivated and approachable team player

What's on Offer

• Competitive salary reflective of experience
• 26 days' holiday plus bank holidays
• Flexible working options to support work-life balance
• Birthday day off plus voucher
• Pension scheme
• Life insurance and income protection
• Vitality private health insurance and Medicash healthcare cash plan
• Comprehensive wellbeing support, including 24/7 employee assistance and Calm Premium
• A friendly, inclusive culture with genuine progression opportunities

Location

Bedford (Office-based)

If you're looking to join a firm that truly values its people, invests in development, and offers excellent benefits alongside a welcoming working culture, this could be the perfect next step.

Apply now or contact Natalie Dwan at LJ Recruitment in confidence for more information.