Commercial Administrator (6 month Fixed Term Contract)

Gradus Limited; Macclesfield; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading flooring manufacturer in the UK is seeking a Commercial Administrator to support their Contracts team on a 6-month fixed-term basis. This role involves administering monthly payment applications for construction projects, including logging incoming applications, reconciling payment certificates, and liaising with the Accounts Team. Ideal candidates will have strong organisational skills and previous experience in construction or professional services, providing a great opportunity to develop a career in construction finance or surveying.

Qualifications

• Previous experience in construction or professional services.
• Strong administrative skills with financial documents.
• Confident in chasing missing information via email/phone.

Responsibilities

• Log and track incoming payment applications accurately.
• Match and reconcile payment certificates against applications.
• Maintain and update the payment tracker for the commercial team.

Skills

Organisational skills

Attention to detail

Administrative skills

Communication skills

Proficiency in Excel

Job description

We are seeking a Commercial Administrator to join our Contracts team on a 6-month fixed term basis. This role supports the commercial and estimating team with the administration of monthly payment applications and certificates for live construction projects. Payment Administration.

Payment Administration

• Log and track incoming payment applications accurately.
• Match and reconcile payment certificates against applications.
• Maintain and update the commercial team's payment tracker.
• Follow up with clients where payment certificates are outstanding.

Document Management & Reporting

• Organise and maintain records and document naming conventions.
• Support variation claim paperwork with project management.
• Assist in preparing summary reports for internal commercial meetings.

Team Support

• Liaise with Accounts Team to ensure approved documentation for insured credit limits.
• Provide ad-hoc admin support to keep the monthly payment cycle running smoothly.
• Assist with financial projects and estimating tasks as required.

Ideal for someone with strong organisational skills and attention to detail, this position offers valuable exposure to construction payment processes and commercial administration — perfect for those looking to develop a career in construction finance or surveying.

Essential Skills & Experience

• Previous experience in construction, property, or professional services.
• Strong administrative and organisational skills.
• Ability to work accurately with financial/commercial documents.
• Confident in chasing missing information via email/phone.
• Good working knowledge of Excel and document management systems.

Desirable

• Familiarity with construction payment processes, NEC contracts, or general applications.

Personal Qualities

• Excellent communication skills, both written and verbal.
• Team player with the ability to listen and interpret instructions.
• Initiative, curiosity, and attention to detail.

With over 100 years of combined experience in the contract interiors sector, together Gerflor and Gradus have built an unrivalled reputation for quality and service. Gerflor is recognised as a specialist and a world leader in resilient flooring solutions. The group creates, manufactures and markets innovative, design-led and eco responsible solutions for flooring and complementary interior wall finishes. As a leading vinyl & linoleum flooring manufacturer they are already well-established in more than 100 countries worldwide. Gradus Ltd (a Gerflor company) are market leading manufacturers of commercial flooring accessories, entrance matting, wall protection and specialist LED lighting systems. Our attention to detail, forward thinking and passion for improvement has led to our success and leading market share in the UK and operation in International markets. Our companies provide a complete solution for Architects and Specifiers, Contractors and Building Owners, spanning multiple market sectors including Commercial Office, Education, Healthcare, Residential, Retail, Leisure & Hospitality. Why not check out some high-profile projects on our websites: www.gradus.com & www.gerflor.co.uk