Buying Admin Assistant - Womenswear

The Retail Partnership Ltd; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

A retail company in the fashion sector seeks a Buying Admin Assistant to support the Buyer and team with key administrative tasks related to fashion products. The ideal candidate should be organized, analytical, and interested in womenswear, with proficiency in Microsoft Office tools and a proactive approach. The role offers a hybrid working arrangement in London and involves managing samples, data updates in SAP, and communication with suppliers.

Qualifications

• A degree in Fashion or related field is advantageous.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Interest in fashion, particularly womenswear, and awareness of current trends.
• Strong numerical and analytical capabilities.
• Excellent organizational skills under tight deadlines.
• High level of accuracy and attention to detail.

Responsibilities

• Provide administrative support to the Buyer and the buying team.
• Manage and maintain sample collections in an organized way.
• Update style data in SAP, communicating with suppliers.
• Prepare meeting spaces and ensure samples are complete.
• Maintain accurate master data on the PLM system.
• Act as contact for Design, Merchandising, and Wholesale teams.
• Assist the Buyer in listing collections accurately.
• Support with various ad-hoc duties.

Skills

Organizational skills

Analytical capabilities

Team player

Attention to detail

Education

Degree in Fashion, Fashion Buying, or related field

Tools

Microsoft Excel

Microsoft PowerPoint

SAP

PLM system

Job description

This is a fantastic role for someone looking to take their first steps into the world of buying.

As a Buying Admin Assistant, you will support the Buyer across key tasks including sample coordination, liaising with suppliers, and ensuring accurate product listings. The ideal candidate will be highly organised, analytical, and enthusiastic about womenswear. You'll need to be a strong team player with an eye for detail and a proactive mindset.

This role is based in London and offers hybrid working.

Main Responsibilities will include:

• Providing day-to-day administrative support to the Buyer and the wider buying team.
• Managing and maintaining sample collections in an organised and accessible way.
• Updating style data in SAP, while clearly communicating expectations and changes to suppliers.
• Preparing for meetings by setting up spaces and ensuring samples are complete - using CADs or swatches if necessary.
• Maintaining accurate master data on the PLM system.
• Acting as a point of contact for Design, Merchandising, and Wholesale teams for product-related queries.
• Assisting the Buyer in ensuring collections are accurately listed, and that updates or changes are clearly communicated.
• Supporting with various ad-hoc duties as required.

Person Specification:

• A degree in Fashion, Fashion Buying, or a related field is advantageous.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• A genuine interest in fashion, particularly womenswear, with an awareness of current trends and products.
• Highly motivated with strong numerical and analytical capabilities.
• Excellent organisational skills and the ability to manage multiple priorities under tight deadlines.
• High level of accuracy and attention to detail.