Buying Admin Assistant

Chelsea Peers; Greater London; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A fashion retailer in London is looking for a Buying Administration Assistant to support the Buying team in multi-category clothing and accessories. This entry-level role focuses on critical path management, sample management, and data entry, reporting directly to the Buying team leaders. The ideal candidate will be a team player with strong attention to detail and proficiency in Microsoft Office. The position includes a hybrid working model, with flexible hours and generous holiday benefits.

Benefits

25 Days holiday + Bank Holidays

Flexi-hours

Hybrid working model after probation

Qualifications

• Previous experience as a Buying Assistant is preferable but not essential.
• Strong attention to detail required.
• Self-motivator who is enthusiastic and determined.

Responsibilities

• Manage the department critical path with supplier liaison.
• Administer order management in collaboration with Wholesale Admin Assistant.
• Review trade from partner brands and present findings.

Skills

Attention to detail

Self-motivated

Team player

Communication skills

Organizational skills

Multitasking

Proficient in Microsoft Office

Passion for product

Tools

Microsoft Excel

Job description

London, United Kingdom Buying & Merchandising

An exciting opportunity to join us as a Buying Administration Assistant has been created to address our growing business needs.

This is an entry level covering multi category clothing and accessories spanning Womenswear, Menswear and Kidswear.

You will give support to the Buying team with data entry, administration, sample management and critical path management. Reporting into the Assistant/Junior Buyer and Commercial Manager.

Key Responsibilities

• With support from JB, detailed management of the department critical path - liaising with suppliers to ensure CP is up to date, system kept updated and issues and risks to deliveries escalated to the Buying and Operations team.
• Administration of all order management in collaboration with Wholesale Admin Assistant.
• Weekly reviewing trade from partner brands and presenting back to JB and Commercial Manager
• Assisting with the approval process and relaying all approvals to suppliers - viewing approvals through commercial eyes, understanding the vision for the final product and escalating concerns.
• File and record in critical path all approvals, updating colour files where necessary
• Raising Purchase Orders for each brand with precision and attention to detail
• Sample management, including obtaining them from suppliers, sending externally and internally, preparing for shoots, sealing samples and regular clear outs to storage and disposal.
• Coordinating weekly fit sessions with the Technical team, ensuring samples arrive ahead of fit deadline
• Working closely with the design team to prepare for meetings – racking up the showroom, steaming and general organising.
• Working closely with the shoot team, coordinating the sample log and ensuring all samples are ready for shoot date
• Conducting regular competitive shops and sharing competitor activity with the team

Skills and Experience Required

• Previous experience as a BA is preferrable, not essential
• Strong attention to detail
• Self-motivator who is enthusiastic and determined in their role
• Contributing team player
• Good communication and organisational skills
• Ability to multitask as part of a multi-brand department
• Proficient in Microsoft Office, especially Excel
• Passion for product!
• 25 Days holiday + Bank Holidays
• Flexi-hours
• Hybrid working - 3 days in office after successfully passing probation (5 days in office during probation)