Business Unit Administrator

AstraZeneca; Greater London; On-site; GBP 45,000 - 55,000; Full time

Job summary

A leading pharmaceutical company is looking for a Business Unit Administrator to provide crucial administrative support within a dynamic team. Key responsibilities include comprehensive diary management, coordinating travel, and orchestrating meetings. The ideal candidate will possess strong interpersonal skills, experience in complex diary management, and a proactive approach to problem-solving. This role requires advanced knowledge of Microsoft Office, especially PowerPoint, and offers a collaborative environment aimed at transforming cancer care. Flexibility in office presence is encouraged.

Benefits

Flexible working arrangements

Inclusive work environment

Professional development opportunities

Qualifications

• Strong interpersonal and influencing skills are essential.
• Experience in organizing complex meetings and diary management.
• Able to maintain confidentiality and manage sensitive information.

Responsibilities

• Manage diary and prioritize competing demands for leadership.
• Oversee travel arrangements and expense governance.
• Orchestrate meetings and events for internal teams.
• Act as a point of contact for new starters and provide access.
• Support various projects and improve administration systems.

Skills

Interpersonal skills

Influencing skills

Project coordination

Diary management

Flexibility

Attention to detail

Advanced communication

Tools

Microsoft Office

PowerPoint

Job description

Business Unit Administrator

Location: London, Pancras Square

Introduction to role

Do you thrive on orchestrating complexity so leaders can focus on what matters most? In this role, you will be the catalyst that keeps a high-impact team moving at speed, ensuring decisions happen quickly and actions land with precision. Your work will help translate bold commercial strategy into real-world momentum for medicines that change the lives of people living with cancer.

This is a seat at the centre of a fast-moving environment where agility, initiative and clear communication drive progress every day. Can you anticipate needs three steps ahead and create order out of change? If so, you’ll enable leaders to spend their time where it makes the biggest difference—shaping markets, launching therapies and advancing our mission to transform cancer care.

Accountabilities

• Administrative support and Prioritization: Own comprehensive diary management for Franchise heads/Business heads, prioritize competing demands, provide forward visibility of commitments and ensure timely follow-up of actions arising from meetings to maximize leadership impact.
• Travel and Expenses Governance: Research options, book and rebook complex travel and accommodation for Franchise heads/Business heads; produce detailed itineraries; secure required approvals; prepare expense submissions aligned to policy and proactively flag any non-compliance to protect budgets and standards.
• Meeting and Event Orchestration: Plan, schedule and deliver internal and external meetings end to end room bookings, hospitality and materials for the wider Franchise/Business Unit teams.
• Leadership Team Enablement: Coordinate Leadership Team meetings for the Franchise/Business unit director—set dates, partner with the chair on agendas, liaise with speakers, attend sessions and track actions—so priorities are clear and execution stays on track.
• Systems Expertise and First-Line Support for the wider Franchise/Business Unit team’s: Serve as the go-to expert for core systems such as CyberGrants (sponsorship payments), Concur and Veeva approvals, providing first-line support to local users and escalating via approved channels to maintain continuity.
• Onboarding and Access: Act as single point of contact for new starters, securing systems access and providing training to accelerate their productivity from day one.
• Virtual Collaboration Excellence: Set up and support virtual meetings with confidence; stay current on new collaboration technologies and process updates to enhance hybrid working.
• Information Management: Maintain accurate distribution lists and up-to-date organizational charts.
• Project Delivery and Change: Support, lead and deliver projects as required by the Franchise/Business Head and wider teams; project manage agreed interventions, track progress versus plan and communicate status to stakeholders; identify and implement new administration systems and processes that raise efficiency.
• Community Contribution: Be an active member of the OBU admin group, sharing best practice; support or lead cross-team or enterprise events and projects to scale impact beyond your immediate team.

Essential

• Strong interpersonal and influencing skills
• Experience of organising complex meetings and complex diary management at an administrator or PA level.
• Project coordination skills
• Flexibility and positive attitude.
• Self-starter, able to prioritise own workload, work unsupervised and use own initiative to solve problems.
• Able to perform effectively under pressure.
• Focus on quality and attention to detail
• Maintains confidentiality and deals discretely with sensitive information at all times.
• Advanced verbal and written communication and interpersonal skills.
• Advanced word processing skills, extensive knowledge of Microsoft office packages and able to design and create high quality PowerPoint presentations.
• Proven track record of delivering projects.
• Experience of exercising judgement to make decisions when appropriate.

Desirable

• Experience of Governance processes and ways of working
• Track record of providing effective administrative support at Director level.
• Knowledge of UK Marketing Company Head Office structure and a network of contacts within AstraZeneca.
• Business awareness and an appreciation of priorities

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca

Here, commercial minds and scientific experts sit shoulder to shoulder to turn an industry-leading pipeline into meaningful impact for patients. You’ll be trusted to take smart risks, move at pace and co-create solutions with colleagues who value kindness alongside ambition. In this collaborative, high-energy environment, your ability to bring clarity, structure and momentum will help accelerate transformative medicines to people who need them, while giving you room to grow your skills and shape your career.

Date Posted: 09-Jan-2026

Closing Date: 23-Jan-2026

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.