Business Administrator PT

Cantello Tayler Recruitment; England; On-site; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking an experienced Office Administrator to provide comprehensive support across departments in Thorpe, Egham. The role involves managing document filing systems, ensuring compliance with ISO standards, and supporting cross-functional teams. Candidates should possess strong interpersonal skills, be detail-oriented, and have proficiency in Microsoft Office and tools like SharePoint and PandaDoc. This part-time position offers 24 hours per week and a salary equivalent to £30,000 annually.

Qualifications

• Proven experience in a similar administrative or operational role is essential.
• Familiarity with ISO-certified environment is advantageous.
• Strong organisational and time management skills.
• Proficient in Microsoft Office and relevant tools.

Responsibilities

• Provide administrative support across all departments.
• Coordinate document filing systems and maintain office standards.
• Serve as the point of contact for office-related needs.
• Support with onboarding and offboarding documentation.

Skills

Organisational skills

Attention to detail

Time management

Interpersonal skills

Communication skills

Tools

Microsoft Office

SharePoint

PandaDoc

MS Dynamics

Job description

Office Administrator

Cantello Tayler Recruitment are currently recruiting for an Office Administrator to join our client based in Thorpe, Egham.

Our client is seeking a proactive Business Administrator to provide comprehensive administrative support across our core business units: Commercial, IT & Operations, Finance, and HR. This vital cross-functional role demands exceptional organisational skills, attention to detail and the ability to manage competing priorities. Responsibilities include maintaining document filing systems using SharePoint, PandaDoc, Adobe, and MS Dynamics, upholding office standards, and ensuring compliance with ISO9001 and ISO27001 standards. The ideal candidate will possess strong interpersonal skills, adapt easily and embody our company values of Simplicity, Partnership and Mutual Value, consistently demonstrating accuracy, communication and timeliness in their work.

Responsibilities

• Provide administrative support across all departments, maintaining consistent standards and alignment with ISO9001 (Quality) and ISO27001 (Information Security).
• Coordinate and control all document filing systems, both electronic and hard copy, with particular responsibility for SharePoint, PandaDoc, Adobe and MS Dynamics platforms.

• Ensure the day-to-day office environment is maintained to a high standard, including supplies, safety and general upkeep.
• Serve as the point of contact for office-related needs and liaise with relevant suppliers and service providers where necessary.
• Take on responsibilities as Fire Marshal and First Aider (training provided)
• Offer administrative support to the commercial team, actively contributing to the commercial administrative pipeline.

• Support with the control of documentation processes and versioning within the Integrated Management System.
• Support document migration projects and ensure alignment with current IT tools and platforms.
• Help to maintain the document matrix and structure for ease of access and compliance.

• Support the document control of financial policies and procedures, supporting internal governance.
• Assist in the supplier onboarding process, supporting the integration of new suppliers into our system. This includes coordinating with various departments, facilitating communication, and ensuring compliance with company standards and requirements.

• Support the HR function with onboarding and offboarding documentation for internal and external resources.
• Maintain Health & Safety documentation.
• Ensure documentation around performance and development.

Qualifications

• Proven experience in a similar administrative or operational role is essential.
• Familiarity with working in an ISO-certified environment is advantageous.
• Experience supporting cross-functional teams or business units.

• Strong organisational skills with excellent attention to detail and time management.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint); experience with Pipedrive, PandaDoc and QuickBooks is a plus.
• Flexible, adaptable and confident when managing multiple priorities.
• Strong interpersonal and communication skills - both written and verbal.
• Ability to take initiative, show discretion and handle sensitive information confidentially.
• Collaborative with a positive, professional attitude and a commitment to learning.

This is a part time role, based in the office.

24 hours a week

30,000 full time equivalent.

If this Office Administrator role is of interest to you, please click apply or contact Marie Spratley in our Egham office.