Band 4 - Recruitment Onboarder

NHS; Watford; On-site; GBP 28,000 - 32,000; Full time

Job summary

A healthcare provider is seeking a Recruitment Coordinator to manage the onboarding of new staff. This role involves liaising with candidates, maintaining recruitment systems, and ensuring compliance with employment policies. The ideal candidate should have strong administrative skills and experience with NHS recruitment procedures. The position offers a full-time contracted role in Watford, with a salary ranging from £28,860 to £31,671 annually. Flexibility in working patterns is available.

Benefits

Flexible working options

Continuous professional development

Qualifications

• Experience in administration and clerical procedures is essential.
• Knowledge of a range of administrative procedures in a large organization.
• Experience processing DBS and other employment clearances.

Responsibilities

• Work with other team members providing support as needed.
• Attend HR meetings and participate in project work.
• Ensure adherence to employment legislation and policies.

Skills

Customer service skills

Administrative procedures knowledge

Effective communication

Education

GCSE A-C/9-4 standard including English and Maths

Certificate in Personnel Practice

Tools

Trac Recruitment system

ESR

Job description

Job summary We provide a comprehensive resourcing service for all staff groups across 3 acute Hospital sites. Our mission is to provide the very best care for every patient, every day and we are proud to be a part of this journey.

The Recruitment Office is a fast paced, busy environment with regular visitors from both staff and the general public. You will be responsible for the on-boarding of new recruits from point of offer, through the various stages of pre-employment checks, to setting them up on payroll and arranging induction.

We provide a very personalised service so excellent customer service and administrative skills are essential.

Main duties of the job

We recruit on average 100 new joiners per month and it is vital you provide an efficient and proactive service to ensure our time to hire remains at a minimum.

You will liaise closely with candidates and recruitment specialists throughout each recruitment episode, ensuring that Service Standards are being adhered to.

To use the Trac system effectively and efficiently to reduce 'time to hire' with minimum of errors and delays. Develop and maintain a good working knowledge of e-recruitment/ESR/Trac providing as necessary one-to-one training and guidance to managers in use of the systems.

To ensure employment legislation, Trust policies and procedures and best practice standards are adhered to. Ensure all paperwork is maintained to NHSLA standards.

To attend open days and any other events associated with recruitment and selection.

About us

With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience.

Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.

We offer a variety of flexible working options as we recognise the importance of a good work life balance.www.westhertshospitals.nhs.uk/flexibleworking

If you have a disability or long-term health condition and require support or guidance please [e-mail]

If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.

We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.

If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Job details

Date posted: 11 December 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £28,860 to £31,671 a year incl. HCA

Contract: Permanent

Working pattern: Full-time, Flexible working

Reference number: 360-E-10745-A

Job locations: Watford General Hospital, Watford, WD18 0HB

Job responsibilities

• To work closely with other Resourcing team members, providing cross-cover where necessary.
• To attend team, Resourcing Service and HR Directorate meetings.
• To undertake continuous professional development and to be up to date with knowledge of legislation and new developments in NHS/Trac and ESR.
• To participate in project work relating to recruitment or other HR issues as required.
• Deal with routine correspondence.
• For a full comprehensive list of duties please refer to the attached job description.

Person Specification

Education & Qualification (Essential)

• Educated to GCSE A-C/9-4 standard; with minimum of Grade C/4 GCSE in English and Maths, or equivalent

Education & Qualification (Desirable)

• Certificate in Personnel Practice or equivalent vocational qualification

Knowledge (Essential)

• Knowledge of a range of administrative procedures, acquired in a large complex organisation

Experience (Essential)

• Experience of a range of administration and clerical procedures, including the setting up and maintenance of systems and procedures, preferably within a large complex organisation.
• Trac Recruitment system experience
• ESR Experience
• Experience in processing DBS and other employment clearances including identity checking processes

Experience (Desirable)

• Previous experience of working in an HR environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

West Hertfordshire Teaching Hospitals NHS Trust

Watford General Hospital, Watford, WD18 0HB

Website: http://www.westhertshospitals.nhs.uk