B3 Administration Assistant

Brook Street; Armagh; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading recruitment agency in Northern Ireland seeks a motivated Administration Assistant to provide essential support in a busy environment. The candidate should have strong organisational skills and be proficient in Microsoft Office, particularly Word and Excel. This full-time role offers a variety of administrative responsibilities, making it an excellent opportunity for those with administration experience.

Qualifications

• Administration experience required.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong organisational skills with the ability to prioritise workload.
• Good communication skills and ability to work as part of a team and on your own initiative.

Responsibilities

• Logging medical equipment faults and updating records.
• Maintaining electronic systems for archiving of reports and equipment data.
• Liaising with engineers and contractors to coordinate servicing and repairs.
• Processing invoices, requisitions, and purchase orders.
• Assisting with financial reporting and maintaining accurate equipment records.
• Providing general administrative support including telephone enquiries.

Skills

Administration experience

Proficient in Microsoft Office

Strong organisational skills

Good communication skills

Job description

We are seeking a motivated and well-organised Administration Assistant. This is a full-time role (37.5 hours per week) offering a great opportunity to provide essential administrative support in a busy and varied environment.

Key Responsibilities

• Logging medical equipment faults and updating records.

• Maintaining electronic systems for archiving of reports, service schedules, and equipment data.

• Liaising with engineers, contractors, and ward managers to coordinate servicing and repairs.

• Processing invoices, requisitions, and purchase orders.

• Assisting with financial reporting and maintaining accurate equipment records.

• Providing general administrative support including telephone enquiries, minute taking, filing, and mail handling.

• Supporting other members of the admin team as required.

Essential Criteria

• Administration experience.

• Proficient in Microsoft Office, particularly Word and Excel.

• Strong organisational skills with the ability to prioritise workload.

• Good communication skills and ability to work as part of a team and on your own initiative.

Additional Information

• Full-time, 37.5 hours per week.

• Appointment subject to an Access NI Enhanced Disclosure Check and Health Assessment.

If you are an organised, detail-focused administrator with excellent IT and communication skills, we would love to hear from you.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.