Assistant Purchasing Agent

TalentBurst; Marlborough; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A retail organization located in Marlborough seeks an Assistant Purchasing Agent to manage fixture requests and fulfillment processes. The candidate will be responsible for reviewing orders, maintaining Purchase Orders in Oracle, and collaborating closely with suppliers and internal departments. A minimum of a High School Diploma is required, with a preference for a Bachelor’s degree in business. Excellent computer skills are essential for performing tasks effectively, along with strong organization and interpersonal skills. This role offers an onsite presence required on Tuesdays and Wednesdays, with remote work available the other days.

Qualifications

• 2-3 years in retail or customer service strongly preferred.
• Administrative or clerical position.

Responsibilities

• Administer the process of reviewing and ordering Fixture Requests.
• Maintain and update Purchase Orders in Oracle.
• Administer 'roll-out' process for new and current fixtures.
• Collaborate with Fixture Purchasing Agents on item descriptions.
• Create invoices for obsolete product and resolve invoicing issues.
• Run Oracle Reports to assist the Fixture Buying Team.

Skills

Excellent computer skills including Microsoft Office

Good organization

General retail knowledge

Ability to multitask

Oracle experience

Strong interpersonal skills

Education

High School Diploma

Bachelor’s degree in business

Tools

Oracle

Job description

Assistant Purchasing Agent

Marlborough, MA 01752

7+ Months

Onsite Tuesdays and Wednesdays and remote the rest of the week

Job Summary

Administers the process of reviewing and ordering Fixture Requests for MarMaxx, HomeGoods, HomeSense, and Sierra stores. Administers "roll-out" program for current and new fixtures. Answers phone inquiries from field locations on various fixture-related information like product availability, costs, and follow-up on open requests. Manages order fulfillment process for Construction Special Projects.

Duties and Responsibilities

• Obtains costs on one-time items from Fixture Purchasing Agent or fixture vendor. Places orders through Oracle ordering system.
• Maintains and updates Purchase Orders in Oracle that have been placed by district admins in all brands. This includes cancelling and revising PO’s. Reaches out to departments as needed to receive proper approvals. Reaches out to fixture suppliers for delivery tracking. Manage the order fulfillment process for special projects and place orders as needed.
• Administers "roll-out" process for new and current fixtures, involving extensive coordination with Store Management, vendors, and Home Office departments. Monitors progress of program. This includes working with More4apps PO templates to create PO’s in Oracle.
• Collaborates with Fixture Purchasing Agents to create and maintain item descriptions and pricing in Oracle and other related databases. Works with More4apps item template to upload new items into Oracle system.
• Works with accounting department to create invoices for obsolete product and resolve invoicing issues as needed.
• Runs Oracle Reports to assist the Fixture Buying Team.
• Minimum formal education, if any, required to perform this job e.g., Bachelor's Degree in Accounting, Law Degree. High School Diploma required. Bachelor’s degree in business preferred.

Minimum job skills required to perform this job

• Excellent computer skills including Microsoft Office.
• Good organization.
• General retail knowledge.
• Ability to multitask.
• Oracle experience a plus.
• Strong interpersonal skills.
• Minimum experience required to perform this job. 2-3 years in retail or customer service strongly preferred.
• Administrative or clerical position.