Assistant Paralegal

Search Consultancy; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A modern law firm in Buckinghamshire is seeking a Commercial Property Secretary to provide direct support to the Managing Director in various commercial property transactions. The ideal candidate should have proven experience in a legal secretary role, excellent secretarial skills, and a strong attention to detail. Responsibilities include maintaining legal files, producing legal documents, and conducting property searches. This role offers a dynamic work environment and the chance to be part of a professional team.

Qualifications

• Proven experience as a legal secretary in a Commercial Property department.
• Fast and accurate touch typing (ideally 60 WPM or more).
• Excellent IT skills, particularly in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Open and maintain legal files in line with the firm's risk management procedures.
• Produce letters, forms, and legal documents to a high standard.
• Conduct property searches using appropriate online platforms.

Skills

Legal secretarial skills

Attention to detail

Touch typing

Microsoft Office proficiency

Strong communication skills

Organizational skills

Job description

My client is a modern, fast-growing law firm based in Buckinghamshire. Pride themseleves on delivering high-quality legal services with a personal touch. As part of continued growth, we are looking to recruit a Commercial Property Secretary to join our friendly and professional team.

The Role, you will provide direct support to the Managing Director in handling a variety of commercial property transactions. The caseload includes:

• Sales and purchases of freehold
• Acting for landlords and tenants in the granting of leases
• Rent deposits
• Share purchase agreements
• Re‑financing
• SIPP transfers
• Agricultural transactions
• Development sales
• Option and overage agreements

This is a varied and fast-paced role requiring strong legal secretarial skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Open and maintain legal files in line with the firm's risk management procedures
• Produce letters, forms, and legal documents to a high standard
• Handle telephone enquiries in a professional manner
• Perform general office duties (photocopying, scanning, filing, etc.)
• Conduct property searches using appropriate online platforms
• Manage post-completion SDLT submissions and Land Registry registrations
• Carry out searches and handle Land Registry applicationsEnsure compliance with anti-money laundering regulations
• Maintain confidentiality and uphold firm procedures at all times

Candidate Requirements

• Proven experience as a legal secretary in a Commercial Property department
• Fast and accurate touch typing (ideally 60 WPM or more)
• Excellent IT skills, particularly in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Meticulous attention to detail
• Ability to work independently and as part of a team
• Proactive, professional, and highly organised

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.