Assistant Finance & Purchasing Business Partner

Women's Engineering Society; Scotland; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading not-for-profit organization in Scotland is seeking an Assistant Finance & Purchasing Business Partner. This role requires expertise in accounts payable, supplier management, and financial operations. Responsibilities include processing invoices, conducting reconciliations, and supporting procurement processes. Ideal candidates are detail-oriented, have experience in finance, and are proficient in Excel. A collaborative team environment and professional development opportunities await.

Benefits

Collaborative team environment

Professional development opportunities

Competitive remuneration and benefits package

Qualifications

• Previous experience in a finance or procurement support role.
• Strong understanding of accounts payable processes and supplier management.
• Excellent attention to detail and organisational skills.

Responsibilities

• Process supplier invoices and manage the AP payment cycle.
• Support month-end closing activities including AP ledger reviews.
• Coordinate supplier onboarding and ensure compliance with relevant policies.

Skills

Attention to detail

Organisational skills

Proficiency in Excel

Supplier management

Accounts payable knowledge

Effective communication

Continuous improvement mindset

Tools

ERP or accounting software

Job description

Overview

Contract: Permanent

Hours: 40 hours per week (Monday to Friday, 08:00-16:30)

Posting: Posted 2 days ago

Role Overview

Assistant Finance & Purchasing Business Partner

We are seeking a talented and detail-oriented Assistant Finance & Purchasing Business Partner to join our team. This role is ideal for someone with a strong foundation in accounts payable and supplier management, who thrives in a fast-paced environment and is passionate about process improvement, compliance, and financial accuracy.

You will play a key role in partnering with the finance function, coordinating supplier relationships, and ensuring smooth procurement and payment processes. This is a hands-on role with exposure to a wide range of finance operations and supplier governance activities.

Key Responsibilities

• Accounts Payable Oversight: Process supplier invoices and manage the AP payment cycle (invoice selection, bank payment setup).
• Perform credit card and staff expense reconciliations.
• Liaise with internal stakeholders to support effective procurement process.
• Handle GRIR reviews and accruals.
• Maintain the supplier master data and resolve supplier queries.
• Support month-end closing activities including AP ledger reviews and reconciliations.
• Coordinate supplier onboarding and ensure compliance with ABC and other relevant policies.
• Conduct periodic supplier reviews and maintain documentation for audits.
• Assist in procurement processes to ensure best value and quality.
• Liaise with suppliers to manage relationships and resolve issues.

Cash & Banking

• Process cash and bank transactions.
• Perform bank reconciliations and support intercompany payments and reconciliations.

Skills & Experience Required

• Previous experience in a finance or procurement support role.
• Strong understanding of accounts payable processes and supplier management.
• Excellent attention to detail and organisational skills.
• Proficiency in Excel and financial systems (e.g., ERP or accounting software).
• Ability to communicate effectively with internal teams and external suppliers.
• A proactive mindset with a focus on continuous improvement and compliance.

What We Offer

• A collaborative and supportive team environment.
• Opportunities for professional development and growth.
• Exposure to group-level finance operations and supplier governance.
• Competitive Remuneration and Benefits package