Assistant Company Secretary (ICSA)

Taylor James Resourcing; London; On-site; GBP 46,000 - 55,000; Full time

Job summary

A leading global Financial Broking firm in London is seeking a Client Onboarding KYC Associate. The successful candidate will support KYC processes and must have a degree-level qualification along with excellent communication and organizational skills. This role offers a competitive salary of £46,000 - £55,000 per annum, with a focus on managing key administrative tasks and liaising confidently with Boards.

Qualifications

• 2-3 years experience supporting a Company Secretary.
• Ability to manage meetings and take minutes proficiently.
• Self-motivated with strong administrative skills.

Responsibilities

• Support the Company Secretary in managing meetings.
• Prepare Board papers and handle administrative tasks.
• Manage diaries and liaise with Board members.

Skills

Communication

Organization

Time Management

Confidentiality

Minute-taking

Education

Degree-level qualification

Tools

Diligent software

Word

Excel

PowerPoint

Zoom

Job description

Quick Registration: First Name *, Last Name *, E-mail *, Phone *, Sector, Location

Our client is a Global Financial Broking firm based in London.

Position: Client Onboarding KYC Associate. Working 5 days a week.

Other roles include: Administration Assistant – Financial Services.

Our client is a Financial Market-making company.

Another client is a Wealth and Asset Management firm.

Job Details:
Date: 29 Nov 2023
Sector: FINANCIAL MARKETS
Type: Permanent
Location: London
Salary: £46,000 - £55,000 per annum
Email: [e-mail]
Ref: db486134

We are seeking a Graduate Assistant Company Secretary with 2-3 years of experience to support the Company Secretary of a global wealth and investment management company.

Responsibilities include supporting the Company Secretary in all tasks, managing meetings, minute-taking of subsidiary Board meetings, and acting as backup for all committee and Board meetings.

Additional duties involve managing share structures, options, deferral schemes, liaising for KYC requests, administration of signature lists, and maintaining company records using Diligent software and internal databases.

Preparing Board papers for subsidiaries and ad hoc meetings, creating meeting packs, and handling administrative tasks such as filing, responding to KYC requests, and updating signature lists and company structures.

Managing diaries for Boards, Committees, and Partnerships, liaising with external INEDs and participants.

Person Specification:
• Degree-level qualification or relevant experience.
• Excellent communication skills, both written and oral.
• Highly organized with strong administrative skills.
• Self-motivated, capable of managing own projects.
• Proficient in minute-taking, numerate, and able to handle confidential information.
• Advanced skills in Word, Excel, PowerPoint, and familiarity with video conferencing tools like Zoom.
• Experience with Diligent Entities (beneficial but not essential).
• Strong time management and ability to liaise confidently with Board Chairs.
• Upholds the company's core values and code of conduct.