Ancillary Administrator | Yorkshire Ambulance Service NHS Trust

Yorkshire Ambulance Service NHS Trust; Newton Hill; On-site; GBP 22,000 - 30,000; Full time

Job summary

A regional ambulance service in Newton Hill is seeking an office administrator to enhance efficient office and administrative systems. The role includes preparing purchase orders, compiling performance reports, and liaising with contractors and suppliers. Benefits include flexible working hours, generous annual leave, and opportunities for career progression.

Benefits

Flexible working including part-time hours

27 days annual leave, increasing to 33 with service

Contributory Pension

NHS Discounts

Car lease and salary sacrifice schemes

Employee assistance and counselling service

Opportunities for career progression

Responsibilities

• Preparation of Purchase Orders for authorisation.
• Compile and provide reports related to performance.
• Check invoices for validity and accuracy.
• Establish good working relationships across the trust.
• Assume responsibility for being informed about trust developments.
• Provide information to Ancillary & AVP Managers as required.

Job description

Overview

The post holder will be required to carry out the development of and improvement of efficient and effective office and administrative systems. Compile and provide reports as required in connection with performance and governance monitoring, raise purchases action receipt of and chase/address issues. To pursue system compliance requests / invoices and certificates to maintain up to date records. Arrange and attend meetings as appropriate to take minutes for the Ancillary/AVP Management Team. Act as the focal point of the co-ordination of information to support the Facility/Ancillary/AVP Functions.

Responsibilities

• Preparation of Purchase Orders for authorisation and the pursuance of outstanding orders and invoices with both internal and external customers.
• Compile and provide reports as required in connection with performance monitoring and expenditure.
• Check invoices received from contractors/suppliers for validity and accuracy, applying financial codes and processing for payment authorisation.
• To establish and develop good working relationships at all levels and in all disciplines throughout the trust as appropriate to facilitate the roles of the department.
• Assume responsibility for keeping oneself informed of developments with the Trust.
• Key Relationships with Ancillary and AVP staff, Contractors, Suppliers and NHS Trust Staff.
• Promote and protect the equality, diversity and rights of others and assist in the promotion of a fair and just culture by being open, honest, supportive and respectful to others.
• Contributing to the development of and improvement of efficient and effective office and administrative systems.
• Act as the focal point for the coordination of information to support the Ancillary and AVP function and other specified areas within logistics.
• Provide information to Ancillary & AVP Managers as required.
• Demonstrate a commitment to personal and professional development to ensure that quality standards are maintained.
• Arrange and attend meetings as appropriate to take minutes for Ancillary & AVP Management Team.
• Receive incoming telephone calls, manage queries or take messages as appropriate.
• Update and report back to clients and contractors on job/projects progress and completion.

Benefits

• Flexible working including part-time hours, job shares and flexible hours, agile working (role dependant)
• 27 days annual leave, increasing to 33 with service.
• Contributory Pension.
• NHS Discounts including shops, restaurants, gyms etc.
• Car lease and other salary sacrifice schemes (salary dependent)
• Dedicated employee assistance and counselling service.
• Opportunities for research participation, career progression and ongoing development.
• Well respected, committed and supported staff networks for our workforce.

This advert closes on Wednesday 15 Oct 2025