Administrator Assistant

Madigan Gill; Greenwich; On-site; GBP 22,000 - 28,000; Part time

Job summary

A prominent construction company is looking for an Administrative Assistant based in Greenwich to support project activities. The role involves providing general administrative support, managing records, and assisting with documentation. Candidates should have prior experience in an administrative role, preferably in construction, and possess strong communication and organizational skills. This is a short-term position requiring immediate availability in the New Year.

Qualifications

• Previous administrative experience, preferably in a construction or project office.
• Excellent communication and interpersonal skills.
• Ability to manage time effectively and prioritize tasks.

Responsibilities

• Provide general administrative support to site and project teams.
• Manage document filing, scanning, and records update.
• Maintain site diaries and ensure paperwork is current.

Skills

Strong computer skills (Microsoft Office)

Excellent organization skills

Communication skills

Attention to detail

Ability to prioritize tasks

Job description

Role Overview

We are seeking a proactive and organised Administrative Assistant to support day-to-day office and site administration activities at a project based on Blackwall Lane, Greenwich. This is a short-term role ideal for someone efficient, reliable, and confident working in a busy construction or project-based environment.

Key Responsibilities

• Provide general administrative support to the site and project teams.
• Manage document filing, scanning, and updating records.
• Assist with processing timesheets, expenses, and basic reporting.
• Maintain site diaries, registers and ensure paperwork is up to date.
• Welcome visitors, manage sign-in procedures and handle incoming calls / emails.
• Coordinate deliveries, appointments, and meeting room bookings.
• Support with preparing documents, reports, and correspondence as required.
• Assist with health & safety documentation and inductions (if required).
• Maintain a clean, organised and professional office environment.

Requirements

• Previous administrative experience (construction or project office preferred).
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
• Excellent organisation and communication skills.
• Ability to prioritise tasks and work independently.
• Strong attention to detail with a proactive approach.
• Reliable, professional, and able to start immediately in the New Year.