Administrative Coordinator

The Legends Agency; City Of London; Hybrid; GBP 20,000 - 36,000; Full time

Job summary

A membership-driven organisation is seeking an Administrative Coordinator to manage logistics and communications while working remotely. This role requires strong organisational skills, excellent communication, and proficiency in office applications. Candidates will assist teams and manage meeting coordination in a dynamic environment focused on global trading. A proactive attitude towards improvement and adaptability is essential for success in this role.

Qualifications

• Expected to handle a variety of administrative tasks efficiently.
• Experience in scheduling and meeting coordination is valuable.
• Proactive in following up on action items and communications.

Responsibilities

• Scheduling meetings and managing logistics.
• Producing and distributing meeting materials.
• Assisting conference team with logistics.
• Drafting meeting minutes and maintaining attendance lists.
• Monitoring general shared inbox and actioning items.

Skills

Excellent written and verbal communication skills

Ability to work in a team

Highly organised

Multi-tasking

Proficiency in standard office applications (e.g., Word, Excel, PowerPoint)

Job description

About the job Administrative Coordinator

R20k - R30k/month (Dependent on experience & qualifications)

Fully remote (UK Company)

Our client, a membership-driven organisation defining the standards at the heart of global trading are looking for an Administrative Coordinator.

You would be part of a small team, that is based in London and you will be working remotely. Given the nature of the role, you will be given opportunities to understand the operation of global financial markets, and as a membership-focused organisation, you will have regular contact with our members, many of whom are some of the largest financial firms across the globe.

The administrator will report directly to the Marketing and Operations Manager, but also work closely with their conferences team and their three regional directors.

This is an exciting opportunity for an individual looking to work in the heart of the financial industry. A willingness to help and develop the role to help the organisation prosper is essential.

Role Description:

• Scheduling meetings, arranging any required logistics and managing relevant communications/reminders
• Working with other team members and industry representatives to produce and distribute agendas and meeting materials
• Assisting our conference team with speaker logistics (sending and following up on speaker invitations, arranging panel preparation calls, handling enquiries from them).
• Chasing up attendees for meetings
• Opening meetings and conducting roll calls
• Drafting meeting minutes, arranging reviews and obtaining approvals
• Maintaining working group and committee attendance lists and documentation libraries
• Following up on open action items and maintaining records of open and completed actions
• Daily monitoring of general shared inbox and actioning/forwarding of all actionable items in a timely manner
• Writing and maintaining procedures relevant to the above.

This list is not exhaustive, and you may be required to carry out tasks not listed as and when required.

This role involves being able to deal with a large number of activities. As a result, it is critical that candidates are highly organised and able to multi-task and prioritise work. The role also requires:

• Excellent written and verbal communication skills.
• Ability to work in a team.
• Proficiency in standard office applications (e.g., Word, Excel, PowerPoint).
• A desire to learn and improve the working environment.