Administrative Assistant / Receptionist

University of Southampton; Southampton; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading educational institution is seeking a part-time Faculty Receptionist/Administrative Assistant at Southampton General Hospital Campus. The successful candidate will provide reception and administrative support for the Faculty of Medicine. Key responsibilities include managing room bookings, greeting visitors, and handling email correspondence. Candidates should have robust IT and communication skills, along with experience in a similar role. The work hours are Monday to Friday, 8:30 am - 12:15 pm.

Qualifications

• Experience in a similar role is essential.
• Ability to interface with internal and external personnel.
• Flexible approach to meet business needs.

Responsibilities

• Provide front of house reception service for two Schools.
• Manage room bookings and email correspondence.
• Provide administrative support to both Schools.

Skills

Excellent interpersonal skills

Communication skills

Good IT skills

Ability to work independently

Administrative skills

Job description

Part-time / Job-share opportunity/ Morning Only

Interview Date: Friday 19th December 2025 (in-person interviews due to position)

You are invited to apply for the post of Faculty Receptionist/Administrative Assistant based at Southampton General Hospital Campus.

We are looking for an enthusiastic, motivated and professional individual to provide Reception/Administrative support within the Faculty of Medicine.

This role will support the front of house reception service for two Schools within the Faculty; Human Development and Health and Cancer Sciences with the main reception area located within the Institute of Developmental Sciences building at Southampton General Hospital Campus. This is a busy and varied role that requires excellent interpersonal and communication skills. The post holder will act as Receptionist/Administrator, which will include greeting visitors, dealing with deliveries, post and email correspondence and managing room bookings. You will also provide administrative support to both Schools and help with the administrative workload of the Faculty.

You will have good IT skills, the ability to work independently and interface with internal and external personnel. A flexible approach to work is essential to meet business needs. In addition you will possess experience in a similar role and have strong administrative skills and be expected to plan and prioritise your workload.

The work-pattern for this role is 08.30am-12.15pm (0.52FTE) Monday to Friday.

For informal enquiries about the role/work-pattern please contact the recruitment team and they will direct your query to the hiring department.

Due to the high number of applications received feedback will be provided to shortlisted candidates only, where requested.