Administrative Assistant (OA/CTS)

Adams and Associates, Inc.; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading administrative support firm in Edinburgh is seeking an Administrative Assistant to provide technical and administrative support across departments. Responsibilities include managing documentation, tracking deliverables, and mentoring students. The ideal candidate has at least three years of secretarial experience and proficiency in Microsoft Office. This position offers an opportunity to contribute to effective student support and program enhancement.

Qualifications

• Minimum of three years secretarial experience required.
• Computer literacy and proficiency in Microsoft Office Suite is required.
• Advanced degrees preferred.

Responsibilities

• Provide administrative support to respective department.
• Conduct research and prepare statistical reports.
• Ensure timely submission and tracking of Center contract deliverables.
• Mentor and model Career Success Standards as required.

Skills

Administration

Clerical functions

Microsoft Office Suite

Communication

Problem-solving

Education

High School diploma or equivalent

Degree or certification from an accredited training program

Job description

Overview

Adams and Associates, Inc. – Edinburgh, IN

POSITION SUMMARY
Responsible to provide respective department with administrative and technical support. Assists and coordinates special projects and provides support to other departments as required.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
• Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
• Ensures that area is organized, clean, safe and conducive to student/staff success.
• Prepares, coordinates and distributes Centers weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
• Produces quality work/assignments in a thorough, timely and accurate manner.
• Maintains appropriate personal attendance, accountability and work productivity standards.
• Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
• Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are, in fact, corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.

Qualifications & Experience

High School diploma or equivalent required. Advanced degrees preferred. A minimum of three years secretarial experience required. Degree or certification from an accredited or relevant certified training program. Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Equal Employment Opportunity
Adams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on status as protected veterans or individuals with disabilities, and prohibit discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Covered prime contractors and subcontractors must take affirmative action to employ and advance in employment individuals without regard to these characteristics.

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