Administrative Assistant

JobStart Scheme; Castlederg; On-site; GBP 40,000 - 60,000; Part time

Job summary

A community organization in Castlederg is seeking an Administrative Assistant to support daily office operations. Responsibilities include maintaining filing systems, preparing documents with software, and managing communications. The ideal candidate should have a Level 2 Qualification in Business Administration/IT and proficiency in Microsoft Office. This role offers up to 25 hours per week with potential for additional hours.

Qualifications

• Knowledge of Microsoft Office.
• Ability to maintain administrative procedures.
• Willingness to undergo training.

Responsibilities

• Ensure proper financial procedures and maintain relevant invoices.
• Handle routine business communications.
• File and retrieve documents from established systems.

Skills

Knowledge of Microsoft Office

General administrative duties

Teamwork

Child Protection & Safeguarding training

Education

Level 2 Qualification in Business Administration/IT

Job description

CHURCHTOWN COMMUNITY ASSOCIATION The Administrative Assistant will support daily office operations by maintaining filing systems, preparing documents using software such as Word and Excel, and handling routine communications.

Responsibilities

• To ensure proper financial procedures, details of accounts, expenditure forms and maintenance of all relevant invoices.
• Pay due care and attention to all matters relating to Health & Safety.
• Maintain and monitor stock levels of stationery.
• Draft Routine business communications.
• Maintaining administrative procedures.
• Inform clients about available services and activities.
• File and retrieve documents from an established filing system & open new files.
• Receive and relay written and verbal messages.
• Produce copies of documents using photocopying, scanning equipment.
• Prepare documents using various software packages, e.g., Word, Excel, Access, PowerPoint.

Skills and Qualifications

• Knowledge of Microsoft Office.
• Knowledge of an office environment and general administrative duties.
• Successful candidate will be subject to Enhanced Access NI & 2 Reference checks.
• Willingness to undergo training both on & off the job.
• The ability to work as part of a team and be able to work with the association's various clients.
• Level 2 Qualification in Business Administration/IT.
• Child Protection & Safeguarding training.

Further Information

The Employer is: CHURCHTOWN COMMUNITY ASSOCIATION JobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.