Administration & Purchasing Executive

Hollyfield Personnel Ltd; Sutton Coldfield; On-site; GBP 23,000 - 26,000; Part time

Job summary

A staffing agency is seeking a part-time Administration & Purchasing Executive in Sutton Coldfield. This role involves supporting project delivery, managing purchasing activities, and providing administrative support to the Project Management team. The ideal candidate will have strong organizational skills, attention to detail, and experience in an administrative role. Flexible working hours are offered, along with opportunities for development within a professional team.

Benefits

Flexible working hours

Full training and ongoing support

Company-provided laptop

Pension scheme

Opportunity to develop within a stable and growing organisation

Qualifications

• Previous experience in an administrative, customer service, or purchasing role.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience working with suppliers or procurement processes.

Responsibilities

• Act as a first point of contact for customers, ensuring a professional and helpful service.
• Manage reception duties and handle incoming calls and enquiries.
• Provide administrative support to the Project Management team for upcoming installations.
• Liaise closely with field-based engineers to support operational requirements.
• Coordinate with suppliers and manage supplier relationships.
• Place and track purchase orders, ensuring timely delivery.
• Monitor and manage stock levels for office and engineering supplies.
• Process supplier returns and track progress.
• Research and source alternative suppliers when required.

Skills

Strong organisational and time management skills

Excellent attention to detail

Confident communicator and team player

Process-driven and highly organised

Ability to learn quickly and manage multiple tasks

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Administration & Purchasing Executive (Part-Time)

£23,000 – £26,000 PRO RATA

Location: Sutton Coldfield | Office Based

Hours: Monday to Friday, 9:00am – 3:00pm (flexible) | 27.5 hours per week

This is an excellent opportunity for an organised, detail-focused Administration & Purchasing Executive to join a friendly and professional team. The role plays a key part in supporting project delivery while taking ownership of purchasing and procurement activities across the business.

What’s On Offer

• Flexible working hours
• Full training and ongoing support
• Company‑provided laptop
• Pension scheme
• Opportunity to develop within a stable and growing organisation

Key Responsibilities

• Act as a first point of contact for customers, ensuring a professional and helpful service
• Manage reception duties and handle incoming calls and enquiries
• Provide administrative support to the Project Management team for upcoming installations
• Liaise closely with field‑based engineers to support operational requirements
• Coordinate with suppliers and manage supplier relationships
• Place and track purchase orders, ensuring timely delivery
• Monitor and manage stock levels for office and engineering supplies
• Process supplier returns and track progress
• Research and source alternative suppliers when required

Essential Skills & Experience

• Strong organisational and time‑management skills
• Excellent attention to detail
• Confident communicator and team player
• Process‑driven and highly organised
• Ability to learn quickly and manage multiple tasks

Desirable Skills

• Previous experience in an administrative, customer service, or purchasing role
• Proficiency in Microsoft Excel, Word and Outlook
• Experience working with suppliers or procurement processes

REF: EN1033

Note: Hollyfield Personnel will contact successful candidates. If you do not hear from us within 5-7 working days, consider your application unsuccessful. By applying, you give permission for Hollyfield Personnel to contact you and retain your details.