Administration Officer

Tetra Tech, Inc.; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading consulting and engineering firm in Southampton is seeking an efficient office operations coordinator. You'll manage day-to-day activities including supplies, hospitality, and internal customer service while maintaining a calm and effective work environment. Ideal candidates will possess strong organizational skills, work well under pressure, and demonstrate a service-first attitude. The role offers flexible working options to enhance work-life balance and comes with competitive compensation and benefits.

Benefits

Competitive compensation

Flexible working options

Work-life balance solutions

Qualifications

• Proven administrative experience and strong organisational skills.
• Service-first attitude with excellent interpersonal skills.
• Able to prioritise effectively and work on your own initiative.
• Comfortable managing hospitality and vendor interactions.
• Reliable, flexible, and able to remain calm under pressure.
• Proficient with Microsoft Office and online booking tools.
• Team-player mindset with a practical approach to problem solving.

Responsibilities

• Run day-to-day office operations: supplies, mail, reception.
• Support office compliance topics: Health and Safety, first aid.
• Book meeting rooms and manage hospitality services.
• Deliver high-quality internal customer service and support staff.
• Prioritise tasks and manage workload independently.
• Work collaboratively across functions to support business needs.

Skills

Administrative experience

Organizational skills

Interpersonal skills

Microsoft Office proficiency

Hospitality management

Problem solving

Job description

You will be a key part of our national support team, responsible for day-to-day office operations, front-of-house hospitality, and prompt, helpful internal customer service. You'll manage competing priorities with good judgement, act on your own initiative, and contribute to a calm, efficient workplace.,

Responsibilities

• Run day-to-day office operations: supplies, mail and reception, office security protocols, and escalating issues in the right direction.
• Support and deliver office compliance topics: Health and Safety, first aid, facilities coordination of maintenance.
• Book meeting rooms and support hospitality and front-of-house service: greet visitors, coordinate catering and refreshments.
• Deliver high-quality internal customer service as part of a larger support team: respond to staff requests, deliver internal projects, and support other colleagues where necessary.
• Prioritise tasks and manage workload independently; complete routine administration with minimal supervision.
• Work collaboratively across functions to support business needs.

Qualifications

• Proven administrative experience and strong organisational skills.
• Service-first attitude with excellent interpersonal skills.
• Able to prioritise effectively and work on your own initiative.
• Comfortable managing hospitality and vendor interactions (catering, couriers, orders).
• Reliable, flexible and able to remain calm under pressure.
• Proficient with Microsoft Office (Outlook, Word, Excel) and experienced using online booking/communication tools.
• Team-player mindset with a practical approach to problem solving.

About Tetra Tech

Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science® to provide sustainable and resilient solutions for our clients.

Benefits

We are proud to offer competitive compensation and benefits. We are very happy to discuss flexible working for this role, including the possibility of reduced hours, flexible start and finish times, or compressed hours. We can offer a range of solutions to help you to get the most out of your work / life balance.