Administration Manager

HSB Technical; Newcastle upon Tyne; On-site; GBP 29,000 - 35,000; Full time

Job summary

A specialist recruitment firm is seeking an Administration Manager in Newcastle to manage a team of administrators. The candidate will ensure efficient administration systems, handle service reports, and maintain key accreditations. Applicants must have excellent computer and communication skills, as well as a driving licence for client travel. This position offers a competitive salary and good benefits.

Benefits

Good Benefits

Responsibilities

• Manage team of administrators ensuring efficient administration.
• Review tender opportunities and submit responses.
• Ensure service reports and invoices are issued timely.
• Maintain asset register and ensure documentation correctness.
• Produce KPIs and customer management information.

Skills

Excellent computer skills

Excellent communication skills

Driving Licence

Job description

Overview

Position: Administration Manager

Location: Newcastle

Rate/Salary: £35,000

Benefits: Good Benefits

Type: Permanent

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

Responsibilities

• Manage team of administrators, whilst ensuring the company's administration system is efficient and effective
• Ensure service reports, quotations and invoices for all departments are issued within key timescales
• Review tender opportunities daily & produce and submit tender responses
• Attend internal and external meetings, take minutes and follow up outstanding actions
• Update and maintain key accreditations i.e., SafeContractor, Construction Line, Achilles
• Schedule routine maintenance and emergency breakdown/remedial visits
• Update Industrial engineers movement sheet as applicable & provide the engineers with correct documentation to ensure arrival on time and that access to customers sites is granted
• Create sales orders, purchase orders and invoices in ERP system
• Maintain asset register and ensure all reports and documentation received from engineers is correct
• Book training requirements as required and update training matrix accordingly
• Check engineer timesheets are entered correctly, and allowances and holidays reconcile
• Produce service reports and send to customers with sales invoice
• Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
• Produce KPI's and Customer Management Information in line with contract requirements
• Log all remedial quotes and ensure they are quoted for on a timely basis
• Process warranty claims within timescales, applicable to the Industrial department
• Produce reports and analysis as required
• Ensure availability of service vehicles, trailers and load banks
• Ensure that all employees reporting to you receive an annual appraisal
• Ensure that staff skills are developed in line with the demands of the job

Qualifications and requirements

• Excellent computer skills
• Excellent communication skills
• Driving Licence as travel to clients will be required

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role