Administration Assistant

Scottish Ballet; Glasgow; On-site; GBP 25,000; Part time

Job summary

A prestigious arts organization in Glasgow seeks a part-time Administration Assistant to support its Advancement team. The ideal candidate will provide high-level administrative support, manage correspondence, and assist with events. Key qualifications include excellent communication and organizational skills, experience with payment processing, and proficiency with software tools like Excel and Outlook. This role offers a salary of £25,000 per annum (pro rata) with flexible working hours and various benefits including a competitive pension and annual leave.

Benefits

Competitive pension package

Life assurance

25 days annual leave pro rata

Retailer discounts

Cycle to Work scheme

Qualifications

• Proven experience in processing payments and preparing correspondence.
• Ability to maintain guest lists and invite attendees.
• Experience in updating databases and recording income.

Responsibilities

• Provide high-level administrative support to the Advancement team.
• Manage confidential correspondence and process donations.
• Assist with planning and supporting events and mailouts.

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Proficiency in Windows packages

Experience in a fast-paced environment

Tools

Excel

Outlook

Databases (e.g. Tessitura)

Job description

We are looking for an Administration Assistant to join Scottish Ballet's Advancement team.

Responsible for high-level administrative support, your conscientious approach will improve the efficiency of the department. With a flair for attention to detail and a friendly, outgoing personality you will play a key role in supporting the work of the philanthropy and partnerships teams, by expertly administrating regular activity such as confidential correspondence, donations, invoice processing and contracts.

This role requires ability to build excellent relationships within this dynamic team, with Patrons, Friends and Partners and across the whole organisation where everything we do aligns with Scottish Ballet's values of excellence, innovation and inclusion.

Scottish Ballet welcomes applications from all communities and backgrounds, building a diverse workforce that reflects the people of Scotland. We provide specialist support for those who have experienced discrimination or face barriers to inclusion.

What you need to know

Our vacancy is for an Administration Assistant supporting the Advancement team.

In a nutshell, this role is best suited to someone who has:

• Experience of processing payments (donations and tickets), and preparing confidential correspondence.
• Been responsible for maintaining guest lists, invitations and progress reports.
• Updated a database (e.g. recording income).
• Helped deliver benefits for supporters.
• Arranged mailouts and print.
• Planned and supported events.
• Worked in a fast-paced environment.
• Excellent communication, interpersonal, organisational and written skills.
• A proven knowledge of Windows-based packages (Outlook, Excel, and databases, such as Tessitura).
• An affinity with Scottish Ballet’s culture and values and enthusiasm for the arts.

It’s a permanent role:

• Salary is £25,000 per annum (pro rata).
• The role is part-time, 21 hours per week.
• Working hours will be flexible.
• The role is based at our Glasgow HQ with requirement to support tour/venue activity.
• We offer great benefits including a competitive pension package, life assurance, 25 days of annual leave pro rata (plus an additional 9 Scottish public holidays pro rata), retailer discounts and a Cycle to Work scheme.

How to apply

Tell us why you want this job and why you think you’d be brilliant at it.

Along with this cover letter, we’ll need your CV detailing any relevant skills, qualifications, or experience, plus the details of two professional referees (who will only be contacted if you are offered the position).

Please note we are required to check if prospective candidates have the right to work in the UK. It would be helpful if you could confirm this along with your application.

Send these to [e-mail] by 5pm on Tuesday 6 January 2026. Interviews will be scheduled for the week commencing 19 January 2026.