Admin Assistant - Corporate

Clarke Willmott; Taunton; On-site; GBP 20,000 - 30,000; Full time

Job summary

A national law firm is seeking an experienced Administration Assistant to provide vital support to partners and lawyers in the Corporate team, located in Taunton. The role involves producing documents, drafting communications, and managing client interactions. Candidates should have a minimum of 12 months' experience in a similar role, or within a legal environment, and must demonstrate exceptional organisational skills and proficiency in Microsoft 365, including Excel. This position ensures flexible working, allowing the successful applicant to thrive in a supportive environment.

Benefits

Comprehensive learning and development program

Flexible benefits

Wellbeing initiatives

Qualifications

• Previous experience within a legal or similar professional services environment.
• Experience with audio typing is advantageous.
• Ability to work under pressure and manage deadlines.

Responsibilities

• Produce and amend documents for the Corporate team.
• Draft client letters and emails.
• Manage the Team intranet profile.
• Organise client appointments and events.

Skills

Organisational skills

Professional communication

Audio typing

Proficiency in Microsoft 365

Education

6 GCSE passes at grade C or above (including English and Maths)

Tools

Microsoft Excel

Microsoft PowerPoint

Litera Compare

Smartsearch

3E accounts system

Job description

About The Role

We are seeking an experienced Administration Assistant to support our busy partners and other lawyers in our well-regarded Corporate team in our Taunton office as well as providing support to the Bristol office.

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.

Providing high quality and professional support to Corporate team. The role will require excellent organisational skills, diary and event management and over time we would expect you to gain a good knowledge of our clients and the work we carry out.

Day to day, you’ll be successful in this role by:

• Producing and amending documents
• Drafting client and third party letters and emails
• Updating the Team intranet profile as required
• Filing firm precedents, updating client lists
• Setting up client appointments and business event attendance for your team
• Attending teams calls
• Undertaking anti-money laundering checks
• Ensuring documents and e-filing are stored correctly
• Arranging payments in and out and transfers between accounts
• Opening and closing and archiving client files
• Often being the first point of contact for potential clients and/or intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications

The role is right for you if:

Have previous experience of working within a legal environment, however if you have at least 12 months’ experience of working within a similar role in the professional services sector and have a genuine interest in working within the legal sector, we would very much like to hear from you.

This role will suit you if you like to prioritise your own workload, work closely to deadlines and once you are comfortable and confident in your role, work with minimum supervision and under pressure. You will need to demonstrate from experience that you are organised and pro‑active, that you have a flexible ‘can‑do’ attitude, and the skills to work closely with various stakeholders and have positive direct contact with clients.

You will have excellent spelling and grammar and, ideally, experience of audio typing. You will be proficient with the Microsoft 365 package, including Excel, PowerPoint, Litera Compare and be comfortable with learning new databases and other software packages such as Teams, Smartsearch (the anti‑money laundering app) 3E accounts system and (if possible) HighQ.

You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.

We expect you to be someone who takes pride in your work and in providing a first‑class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.

About Us

Who we are

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.

What we can offer you

A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work‑life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.