Admin Assistant

Prospere Learning Trust; Manchester; On-site; GBP 25,000 - 29,000; Full time

Job summary

An educational trust in Manchester seeks a dedicated Admin Assistant for a permanent full-time role. The ideal candidate will possess administrative skills, experience in general clerical work, and proficiency in Microsoft 365. Responsibilities include managing inquiries, providing support to the leadership team, and ensuring pupil welfare. Competitive salary and benefits package offered.

Benefits

High quality CPD for all roles

Bupa Level 1 Health Plan

Generous Pension Contribution

Good holidays as per school policies

Cyclescheme benefits

Employee Assistance Programmes

Flexible working options

Mental Health First Aid in every school

Qualifications

• Experience in general reception/clerical and administrative work.
• Experience in financial work.
• Ability to relate well to both children and adults.

Responsibilities

• Receive visitors and manage inquiries.
• Provide administrative support to the Senior Leadership Team.
• Assist with pupil welfare and first aid.

Skills

Self-motivated

Attention to detail

Time management

Communication skills

Education

NVQ L2 equivalent in numeracy and literacy

Tools

Microsoft 365

Job description

Overview

We currently have an exciting opportunity for an Admin Assistant to join our fantastic team at MEA Central. This is a permanent post working 35 hours per week, all year round. This is a Grade 3 post with a starting salary of £25,185 per annum.

We’re Looking For

An Administrator who is self-motivated, flexible with an eye for detail and excellent time management. You will need experience in general reception/clerical, administrative, and financial work. You will need to be proficient with a range of ICT packages including Microsoft 365 and numeracy and literacy skills to NVQ L2 equivalent or higher. This role requires the candidate to maintain and update all administrative and information systems and processes as needed. You will also require tact and diplomacy and be able to forge excellent working relationships with the ability to relate well to both children and adults.

Main Purpose Of The Job

You will receive visitors to the school and communicate with courtesy and clarity to all staff, pupils, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries. You will report to the School Administration Manager and provide comprehensive administrative and financial support to the school and Senior Leadership Team. You will work collaboratively with all staff and parents in order to support pupil wellbeing.

Key Responsibilities

• Arrange meetings and events and take notes at meetings to a high standard
• Assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff
• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise
• Provide comprehensive administrative and financial support to the school and Senior Leadership Team; work collaboratively with all staff and parents in order to support pupil wellbeing
• Provide general clerical and administrative support, for example, photocopying, filing, faxing, completing standard forms and returns to the LA and outside agencies and responding to routine correspondence
• Maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure delivery of a high level administrative service
• Produce lists, information and data as required, for example pupil data, and maintain and collate pupil reports
• Collect and distribute incoming mail, despatch outgoing mail as appropriate
• Undertake routine administration of school lettings and other uses of school premises

Role Information

To find out more about the full responsibilities of the role and/or to ensure you meet the essential criteria, please review the attached job description. All school staff are expected to share the Trust’s commitment to safeguarding and promoting the welfare of children and young people. Specific safeguarding responsibilities are detailed in the attached job description.

Working for Prospere Learning Trust

Great schools thrive because of the great people in them. We invest in our staff to achieve their full potential and offer a range of benefits including:

• High quality CPD for all roles
• Bupa Level 1 Health Plan - annual cash back allowance for a range of everyday health care expenses
• Generous Pension Contribution - over 26% for teachers and over 17% for support staff
• Good holidays as per School Teachers’ Pay and Conditions Document; non-teachers receive 26 days annual leave plus bank holidays, increasing to 31 days with 5 years' service
• Cyclescheme - save up to 39% on a bike and accessories and get Strava for free
• Employee Assistance Programmes - including access to free counselling and 24/7 helplines
• Credit Union - regular savings, Christmas saving scheme and access to affordable loans
• Flexible working options - we’re happy to talk flexible working where possible
• Mental Health First Aid in every school
• Blue Light Card - discounts on holidays, cars, days out, fashion, gifts, insurance, phones, and many more
• bYond cashback card - spend smarter with a prepaid cashback card for your everyday purchases

MEA Central and About Our School

MEA Central is a thriving 11-16 secondary school in South Manchester, driven by the mission, “A fantastic future for all.” We focus on removing barriers to student success, combining high expectations with warmth and encouragement. Our values of Citizenship, Achievement, and Participation, along with a belief in the power of language, help develop confident, socially responsible young adults. We offer a challenging, knowledge-rich curriculum to prepare students for GCSEs, further education, and life beyond. Our high expectations are matched by efforts to ignite intellectual passions, fostering autonomous, fulfilled learners. Beyond academics, our exceptional pastoral care and extensive extra-curricular program ensure students gain cultural capital and succeed in areas like sport, music, drama, and community activities. MEA Central has been graded as good by Ofsted.

Job application quotations and pupil testimonials are included in the attached documents. Visit our website to learn more about our school community.

Job Application Information

Please apply using the online application form; incomplete applications may not be considered. CVs are not accepted. Early applications are encouraged, and we reserve the right to close the vacancy early. As per Keeping Children Safe in Education, we conduct online searches on shortlisted candidates to identify any relevant issues for interview discussion. Shortlisted candidates will be required to submit a self-disclosure declaration, declaring any relevant convictions, adult cautions or other matters which may affect your suitability to work with children. Information will be provided on where to seek guidance on whether certain offences are now protected and should not be disclosed within the self-disclosure form. Under the Rehabilitation of Offenders Act 1974 all positions within the School are exempt. Therefore, we are entitled to carry out Enhanced Disclosure checks for all staff and volunteers. It is an offence to apply for the role if the applicant is barred from engaging in regulated activity relating to children. Applicants must have the right to work in the UK; we do not sponsor visa applications. If you’ve lived or worked outside the UK in the last five years, additional information will be required. Job offers are contingent on satisfactory pre-employment checks, including references.

Safeguarding Commitment and Equality Statement: All schools within the Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Prospere Learning Trust values diversity and welcomes applications from all candidates, regardless of age, disability, gender reassignment, marital status, pregnancy, race, religion, sex, or sexual orientation. For application support please contact us on 0161 527 7953 or email [e-mail]