Accounts Assistant

PEOPLEFIRST HR CONSULTANCY PTE. LTD.; Greater London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A consultancy firm in the Greater London area is seeking a Membership Accounting professional to manage members' payments, GIRO applications, and financial reconciliation. This role requires a diploma in Accounting or Finance and interpersonal skills to interact with club members effectively. Key responsibilities involve processing payments, generating fees, and participating in audits, ensuring accuracy and compliance in all financial dealings. Working hours are Monday to Friday, with staff transportation provided.

Benefits

Staff transport provided

Qualifications

• Possess good interpersonal skills especially in handling club members.

Responsibilities

• Input members’ AXS, Paynow, and internet banking payments.
• Ensure cheque details are keyed correctly and process cheques.
• Process new GIRO applications and activate accounts.
• Ensure weekly sales receipts tally with the membership system.
• Generate subscription and admin fees for members’ accounts.
• Attend to members’ enquiries via phone and email.
• Generate and print members’ statements of account.
• Participate in half-yearly audits and cash counts.

Skills

Good interpersonal skills

Education

Diploma in Accounting/Finance/LCCI or equivalent

Job description

Membership Accounting

• Input members’ AXS, Paynow and internet banking payments.
• Ensure all cheque details are keyed correctly by checking against payment listing. Cast cheques to ensure that total number of cheques and total cheque amount tally with payment listing’s total before processing for bank in. Handle dishonored cheques from members and ensure follow up actions taken by various Divisions.

• Process new GIRO application by verifying the completeness of information provided by member before sending it to the respective bank for approval. Upon approval, activate GIRO accounts in the Membership Accounting System.
• Receive weekly sales receipts from F&B outlets. Ensure that total amount and number of receipts collected tally with the Membership system & F&B invoices before submission to AP for payment processing.
• Generate subscription fee on every 1st working day of the month to be debited to members’ account.
• Generate admin fees for defaulters on the 3rd working day of the month to be debited to members’ account.
• Attending to members’ enquiries via phone call & email professionally. Update any changes in the Membership Accounting system and prepare adjustment and refund entries if necessary from other Divisions pertaining to members only.
• Submit the Termination and Reinstatement Report on the 3rd working day of the month.
• Generate and print member’s statement of account in batches from Membership Accounting System and ensure these SOA are sent out before the 10th working day.
• Generate and print a list of expired, terminated & withdrawn member’s listing for MMC checking before submission to AP for SD refund via PayNow.
• Update reconciliation for F&B recoverable accounts against GL.

Internal Control

• Actively involved in half-yearly club-wide fixed asset audit exercise and half-yearly surprise cash count at collection counters.
• Perform accounts reconciliation to ensure controllership.
• Control the issuance of official receipts book to various divisions.

• Adhoc projects as assigned from time to time by superior if any.

Requirements

• Diploma in Accounting/ Finance / LCCI or any equivalent
• Possess good interpersonal skills especially in handling club members

• 5-day workweek (Mon to Fri)
• Working Hours: 8:00am to 5:15pm / 8:30am to 5:45pm
• Staff transport provided at Tanah Merah MRT station