Accounts Assistant

NHS; West Midlands; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare organization in West Midlands is seeking a part-time Accounts Assistant to support financial operations. The role includes managing purchase and sales ledgers, processing invoices, reconciling transactions, and preparing payment runs. Ideal candidates will have strong attention to detail, organizational skills, and experience with Xero or similar accounting software. Join a team focused on delivering high-quality care with a commitment to financial integrity in a dynamic healthcare environment.

Qualifications

• Proven experience in finance roles preferably in healthcare settings.
• Strong organizational skills and proven ability to meet deadlines.
• Ability to handle sensitive financial information professionally.

Responsibilities

• Process purchase invoices and maintain ledger records in Xero.
• Assist with sales ledger tasks and manage incoming payments.
• Prepare and support regular payment runs for suppliers.

Skills

Attention to detail

Time-management skills

Communication skills

Organizational skills

Education

Experience in a similar accounts or finance role

Knowledge of NHS payroll processes

Tools

Xero

Cloud-based accounting software

Job description

Job Summary

The Accounts Assistant at Horsefair Practice Group plays a vital role in supporting the accurate and efficient running of the organisations financial operations. Reporting to the Finance Manager, you will assist with day-to-day accounting tasks across the practice group, ensuring financial information is processed correctly and on time.

Working within Xero, the groups primary accounting system, you will help manage the purchase and sales ledgers, process purchase invoices, reconcile bank transactions, prepare payment runs, and support month-end reporting. You will also contribute to maintaining accurate financial records and ensuring data integrity across the system.

A key part of the role includes monitoring income streams, ensuring that all revenue is correctly recorded, and making sure claims are submitted in a timely and accurate manner. This includes liaising with internal teams to follow up on outstanding claims and helping maintain clear documentation to support financial compliance.

This position is well suited to someone with strong attention to detail, good organisational skills, and confidence in using cloud-based accounting software. Experience with Xero is beneficial, though training can be provided. As part of Horsefair Practice Group, you’ll support reliable financial management that underpins the smooth operation and high-quality service of the organisation.

Main duties of the job

• Process purchase invoices and maintain accurate purchase ledger records in Xero.
• Assist with sales ledger tasks, including issuing invoices and monitoring incoming payments.
• Reconcile bank accounts, credit cards, and other financial transactions within Xero.
• Bank cheques and ensure all related records are updated accurately.
• Manage and reconcile petty cash, ensuring receipts and balances are correctly maintained.
• Prepare and support regular payment runs, ensuring suppliers are paid accurately and on time.
• Monitor income streams and ensure all revenue is correctly recorded.
• Submit and follow up on financial claims in a timely manner.
• Assist with payroll processing, including calculating salaries, deductions, and ensuring compliance.
• Manage NHS Pensions employer responsibilities, including accurate contributions, reporting, and record-keeping.
• Support month-end procedures, including reconciliations and reporting.
• Maintain organised financial records and documentation to ensure compliance.
• Liaise with internal teams to resolve invoice or claim queries promptly.
• Provide general administrative and financial support to the Finance Manager and wider team.

About Us

We are a teaching/training group of practices of over 21000 patients and deliver high quality care to our patients. Our staff are integrated and work seamlessly across our practices supporting each other to ensure the best possible outcomes for patients. If you are a team player and share our ethics then this position will interest you.

Person Specification / Experience

• Experience in a similar accounts or finance role, ideally within healthcare or NHS settings.
• Experience using Xero or other cloud-based accounting software.
• Strong attention to detail and accuracy in financial record-keeping.
• Good organisational and time-management skills, with the ability to meet deadlines.
• Knowledge of payroll processes and employer responsibilities for pensions (NHS experience preferred).
• Confidence in handling sensitive financial information with discretion.
• Good communication skills and ability to work effectively within a team.
• A proactive approach and willingness to learn and support a busy Finance team.

Details

Date posted: 04 December 2025

Pay scheme: Salary depending on experience

Contract: Permanent

Working pattern: Part-time

Reference number: A0712-22-8906

Job locations: Hillsprings Surgery, Lovett Court, Rugeley, Staffordshire, WS15 2FH; Sandy Lane Health Centre, Sandy Lane, Rugeley, Staffordshire, WS15 2LB; Horse Fair Practice Group, Shropshire Brook Road, Armitage, Rugeley, Staffordshire, WS15 4UZ

Employer details

Employer name: Horsefair Practice Group

Address: Hillsprings Surgery, Lovett Court, Rugeley, Staffordshire, WS15 2FH

Website: http://www.horsefairpractice.nhs.uk