Accounting and Administrative Coordinator

Ocere Ltd.; Cheltenham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A digital marketing agency in the UK is seeking a professional for financial reporting and HR administration. This role involves managing bookkeeping and reconciliations using Xero, issuing client invoices, and supporting payroll processes. The ideal candidate should have experience in finance and HR functions, ensuring compliance with UK regulations. This position will report directly to the Group CFO located in France, providing a chance to work closely with international teams.

Qualifications

• Experience with bookkeeping, especially in Xero.
• Knowledge of VAT and financial reporting requirements.
• Skills in managing payroll processes and client invoicing.

Responsibilities

• Manage bookkeeping and reconciliations using Xero.
• Issue client invoices and manage billing queries.
• Prepare month-end financial information and liaise with accountants.
• Coordinate payroll and employee onboarding processes.

Job description

Job Description

Our agency JVWEB is a pure player in digital marketing (SEA, SEO, SMA) with over 20 years of experience across Europe and 100 employees.

We are recruiting for our UK subsidiary, OCERE, which is composed of 15 employees.

You will work closely with our French parent company and external accountants, ensuring accurate financial reporting, smooth payroll processes, and efficient internal administration.

Directly reporting to the Group CFO based in Montpellier, France, your responsibilities will be as follows:

Key Responsibilities

Finance

• Managing bookkeeping and reconciliations in Xero
• Issuing client invoices and handling billing queries, manage client invoicing and Sales Administration tasks
• Understanding project stages and ensuring accurate, timely invoicing
• Preparing month-end financial information
• Liaising with accountants on VAT, reporting, and compliance
• Coordinating payroll and salary payments
• Supporting credit control processes
• Month-end preparation in line with owners and accountants requirements

HR & Administration

• Employee onboarding and offboarding administration
• Supporting employment contracts and legal documentation
• Managing and approving holiday and HR requests
• Maintaining emplo...