12962 - Business Administrator Part Time - HMP Littlehey

Ministry of Justice; Huntingdon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A UK governmental agency is seeking a Business Administrator to provide essential administrative support to managers and staff. The role involves maintaining accurate records, communicating effectively with the team, and completing various support tasks. Successful candidates will benefit from specific training tailored to their specialism and will play a key role in ensuring smooth operations. Ideal for those who excel in organisation and team collaboration, this position is integral to the effectiveness of the agency.

Qualifications

• Must complete specific training in the relevant area.
• Confident use of English or Welsh (if in Wales).

Responsibilities

• Organise and maintain accurate records for the area.
• Act as the contact point for team communications.
• Complete monitoring returns for the area of work.
• Input requisitions on the finance database.
• Prepare paperwork and check initial outputs as needed.
• Correspond with stakeholders to share information.
• Act as secretary for meetings, including minute-taking.

Skills

Ability to organise and maintain records

Effective communication skills

Team collaboration

Time management

Job description

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co‑ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI’s)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group Profile

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator : Activity Hub
• Business Administrator : Business Hub
• Business Administrator : Equality
• Business Administrator : Estates
• Business Administrator : Management Coordinator
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Programmes
• Business Administrator : Psychology
• Business Administrator : Safe Decent and Secure
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator
• Business Administrator : Substance Misuse and Drug Strategy
• Business Administrator : Healthcare
• Business Administrator : Observation, Categorisation and Allocation (OCA)
• Business Administrator : Establishment Television Systems
• Business Administrator: Mobilisation, Transition and Transformation Administration Support
• Business Administrator: Regional Admin support Wales
• Business Administrator: Regional Estates Team
• Business Administrator: Safe Decent and Secure Benchmark
• Business Administrator: Equality Benchmark
• Business Administrator: Safer Custody Benchmark
• Business Administrator: Resettlement Worker Benchmark
• Business Administrator: OMU Benchmark
• Business Administrator: Regional Admin Support (North East)
• Business Administrator: Regime Development

Essential Skills/ Qualifications/ Accreditation/ Registration

Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

Hours of Work and Allowances

37 hour working week