Studio Coordinator

Polène Paris; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A renowned luxury brand in Paris is looking for a Coordinator to support the Head of Design with non-creative tasks. This role involves managing presentations, facilitating communication between teams, and overseeing administrative responsibilities. Candidates should have 3-5 years of relevant experience, be fluent in both English and French, and proficient with Microsoft Office. The position requires a strong organizational mindset and an appreciation for luxury and fashion. This is an on-site role located in the heart of Paris.

Prestations

ClassPass sports and wellness membership

Partner childcare network access

Qualifications

• 3-5 years of experience in a similar role related to organization and communication.
• Fluency in both English and French, written and spoken.
• Proficiency in Microsoft Office is required.

Responsabilités

• Create, update, and share presentations and reports.
• Ensure smooth transmission of information between teams.
• Manage the team's schedule and day-to-day operations.

Connaissances

Coordination

Communication

Organizational skills

Fluent English

Fluent French

Outils

Microsoft Office

Adobe Suite

Notion

Description du poste

Founded in 2016, the French leather goods house Polène stands out for its excellence in artisanal craftsmanship, creating timeless pieces with organic designs directly inspired by nature.

In a context of strong growth and international expansion, we are structuring our organization in 2025 and surrounding ourselves with top talent to deploy a high level of expertise across all levels of the company. Our distinctly artistic positioning supports the elevation of our handbag and jewelry collections, produced by 800 artisans within our workshops in Ubrique, Spain.

The Polène story can be written with you. Join us and contribute to this adventure behind the scenes at our Paris headquarters, which already brings together more than 200 collaborators passionate about our expertise.

Within the Studio

Within the leather goods, jewelry, and special projects design studio, you will support the Head of Design in all non‑creative tasks.

1. Coordination and Communication

• Create, update, and share presentations, reports, and various documents required for the department’s activities.
• Ensure smooth transmission of information between the teams involved in the development and launch of collections (Collections, Quality, Workshops, Branding & Image, etc.).
• Work closely with team members to ensure effective coordination of activities and achievement of objectives.
• Compile and forward the necessary elements to the Legal team for legal filings and risk anticipation.

2. Administrative and Organizational Responsibilities

• Budget monitoring and invoice management.
• Organization of team travel, including ticketing, flights, and accommodation bookings.
• Organization of meetings within the department, as well as cross‑department meetings and meetings with the CEO.
• Drafting meeting minutes for selected meetings.
• Act as the main point of contact for the entire Studio team regarding day‑to‑day operations and logistics: onboarding new team members, ordering supplies and equipment, etc.
• Proactively suggest and implement new processes and tools to improve Studio organization and ensure deadlines are met.
• Manage the team’s schedule.

Our Expectations

• 3‑5 years of experience in a similar role related to organization and communication.
• Fluency in both English and French, written and spoken. Spanish is a plus.
• Proficiency in Microsoft Office is required. Knowledge of Adobe Suite and Notion is a plus.
• A strong sensitivity to fashion or luxury.
• A rigorous mindset, with adaptability and strong organizational skills to manage multiple topics simultaneously.

Our Environment

• A 100% on‑site employee experience at our Paris offices, located in the heart of the 2nd arrondissement on Rue du Louvre, fully renovated at the end of 2024.
• A ClassPass sports and wellness membership.
• Access to partner childcare networks People & Baby and Les Petits Chaperons Rouges.

Statutory Benefits

• 25 days of paid leave per year and 10.5 RTT days.
• Alan health insurance covered at 60%.
• 50% reimbursement of public transportation costs or a sustainable mobility allowance of up to €40/month.

Polène is committed to ensuring inclusive recruitment processes and to selecting and promoting each candidate in an ethical and fair manner.