Office & Operations Manager F / M | English Speaking - CDI, Paris

Spinergie; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading technology firm in Paris seeks an Office & Operations Manager to enhance workplace experiences and manage office operations. The role involves overseeing vendor relationships, managing employee onboarding/offboarding, and ensuring efficient office functionality. The ideal candidate possesses strong organizational and communication skills, with at least 3 years of relevant experience. Fluency in both French and English is essential. Join us to contribute to a dynamic and diverse environment focused on innovative solutions.

Qualifications

• Proven experience as an Office Manager or similar administrative position (minimum of 3 years experience).
• Knowledge of the startup ecosystem is a plus.
• Able to manage multiple tasks simultaneously while effectively prioritizing.

Responsabilités

• Ensure smooth office operations by managing supplies and equipment.
• Manage relationships and contracts with vendors and service providers.
• Oversee employee onboarding and offboarding processes.

Connaissances

Organizational skills

Attention to detail

Problem-solving skills

Fluency in French

Fluency in English

Interpersonal skills

Description du poste

In the Finance & Admin team , you will be working in tandem with Ingreed, Finance & Admin Manager, who will be your manager. Your core mission is to elevate our workplace experience, ensuring that our Paris office in the 9th district is up to our standards, functional and welcoming for our 60+ employees. You will also manage our partnership with coworking spaces in Spinergie’s other locations (London, Singapore, Texas) to guarantee a consistent and high-quality service across all our international locations.

As Office & Operations Manager, your role extends beyond the office, as you will partner with Ingreed across essential Finance and HR administration tasks. You will be essential to ensuring a great and efficient employee and customer experience in our fast-paced, stimulating work environment.

1 / Work Environment and Office Management

• Ensure smooth office operations at all times by managing supplies, equipment, deliveries
• Manage relationships and contracts with vendors, service providers, and the landlord
• Manage the day-to-day office issues including office maintenance & improvements
• Ensure Health and Safety procedures for Spinergie employees
• Ensure the follow-up of incidents / claims with our Insurance providers
• Oversee the travel process and help employees with travel arrangements
• Coordinate office events and activities (Such as offsites, monthly aparos & all-hands meetings)
• Be the primary contact for all office-related matters.

2 / Invoicing and Accounting

• Management of expense reports
• Assist in the centralization, recording, and data entry of supplier invoices.
• Serve as the main point of contact for preparing client quotations.
• Assist in monitoring and following up on invoicing and renewals for our international clients.
• Help maintain an accurate and compliant client database.

3 / Employee Experience and HR Administration

• Manage employee onboarding and offboarding, including equipment, access rights, badges, enrollment with health insurance, and follow-up on occupational health services visits.
• Manage employee administrative processes from entry to exit & daily operations.
• Assist withthe preparation of payroll-related variables.

Profile

• Proven experience as an Office Manager or similar administrative position(Minimum of 3 years experience), knowledge of the startup ecosystem is a plus
• Demonstrates excellent organizational skills with strong attention to detail
• Able to manage multiple tasks simultaneously while effectively prioritizing, strong problem-solving skills are appreciated
• Autonomy and initiative : able to organize priorities, anticipate needs, and propose improvements
• Strong administrative background : effective administrative management, adherence to procedures, and proficiency with digital tools.
• Fluent in both French and English, with strong communication skills.
• Excellent interpersonal skills and a strong service-oriented mindset

No candidate perfectly meets all the requirements. If this role excites you and you believe you can bring value to our team, we encourage you to apply!

We are committed to diversity, equity, and inclusion. We welcome applicants from all backgrounds and identities

Hiring process :

• Discovery : a call with Ingreed to introduce Spinergie and the Office & Operations Manager role, explain your experience and motivation for the role, Q&A
• Competence : an interview at the office with Ingreed and Alice, Head of People, to discover our workplace and have the opportunity to demonstrate your skills
• Culture : a culture-fit interview with Jean Cristofari, the CEO

Who we are

Our mission

• At Spinergie, we aim to help develop Smart solutions for a sustainable and efficient maritime industry.
• We offer cutting-edge SaaS solutions that empower businesses to optimize operations and reduce their carbon footprint.
• We leverage data and advanced algorithms to convert complex maritime information into actionable solutions that protect our oceans and drive industry progress.

Our journey

Spinergie was founded in 2016 by Jean Cristofari and Louis Jozon, two dedicated offshore industry enthusiasts. They recognized the critical need for a SaaS solution that could help stakeholders optimize vessel performance and reduce their environmental impact. Following a successful fundraising round in 2022, we rapidly grew from 40 to 65 employees and expanded our global presence by opening our Singapore office in 2024.

Our values

Technical Excellence, Rigorous, Reliable, Collaborative

Our team

We are a dynamic team of 65 employees spread across our global offices, including our headquarters in Paris, and key hubs in London, Singapore, and the U.S.