Executive Assistant to the President - Remote/Worldwide

Paired; France; À distance; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global staffing and recruiting agency seeks an experienced Executive Assistant to support the President. This remote role involves managing the President's calendar, correspondence, and meetings while maintaining confidentiality and integrity. The ideal candidate thrives in a fast-paced environment and possesses exceptional communication and organizational skills. Competitive salary offered.

Prestations

Remote working for a US company

Exposure to new technology

Competitive salary

Qualifications

• Proven experience in a similar support role, preferably in finance.
• Advanced proficiency with relevant software.
• Exceptional written and verbal communication skills.

Responsabilités

• Manage and maintain complex calendars and appointments.
• Draft and edit communications and presentations.
• Coordinate internal and external meetings.

Connaissances

Proven experience as a Personal Assistant or Executive Assistant

Proficiency with Google Workspace

Exceptional English language communication skills

Ability to manage multiple tasks

Ability to handle confidential information

Outils

Google Workspace

Zoom

Slack

Notion

Description du poste

Description

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

Job Title: Executive Assistant to the President

Location: Remote

Reports To: President

Type: Full Time

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the President of a fast-growing tax advisory firm. The Executive Assistant will act as a trusted partner, enabling the President to focus on strategic initiatives, client relationships, and the overall growth of the company. The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable operating in a fast-paced, confidential, and high-performance environment.

Key Responsibilities:

• Executive Support & Calendar Management
  • Manage and maintain the President's complex calendar, scheduling appointments, meetings, and conferences with internal teams, clients, and external partners.
  • Proactively anticipate scheduling conflicts and logistical challenges, offering solutions and re-prioritizing as needed.
  • Ensure the President is well-prepared for all engagements by providing necessary documents, briefings, and background information in advance.
• Communication & Correspondence
  • Serve as the primary point of contact and gatekeeper for the President, screening and prioritizing incoming communication, emails, and correspondence.
  • Draft, edit, and proofread high-level communications, presentations, reports, and internal memos on behalf of the President, ensuring accuracy and professional tone.
  • Handle confidential and sensitive information with the utmost discretion and integrity.
• Meeting & Event Coordination
  • Coordinate all aspects of internal and external meetings, including scheduling, venue booking (virtual or in-person), technology setup, catering, and material preparation.
  • Attend meetings as required to take detailed minutes, track action items, and ensure timely follow-up.
  • Assist with the planning and execution of company events, client appreciation gatherings, and industry conferences.
• Travel Management
  • Arrange comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements.
  • Prepare detailed travel expense reports and ensure timely reconciliation.
• Project & Administrative Support
  • Assist the President with special projects and initiatives, conducting research, compiling data, and preparing summaries.
  • Maintain organized digital filing systems for critical documents and records.
  • Process invoices, expense reports, and other financial documentation for the President's office.
• Client & Stakeholder Relations
  • Interact professionally and courteously with high-net-worth clients, business partners, and industry contacts.
  • Facilitate smooth communication and build positive relationships on behalf of the President.

Required Qualifications

● Proven experience as a Personal Assistant, Executive Assistant, or similar support role (experience in a finance or professional services firm is a plus)

● Advanced proficiency with Google Workspace (Gmail, Calendar, Docs), Zoom, Slack, Notion, and task/project management software

● Meticulous attention to detail and ability to manage multiple complex tasks simultaneously.

● Exceptional English language written and verbal communication skills

● Ability to work independently, prioritize effectively, and anticipate needs

● Ability to handle highly sensitive and confidential information with absolute integrity

● Thrive in a fast-paced environment and adapt to changing priorities

Preferred Qualifications

● Experience supporting a C-suite executive

● Familiarity with tax, finance, or professional services industries

● Strong critical thinking and problem-solving skills

• Remote Working for a US Company
• Exposure to new technology & trend
• Competitive Salary