Executive Administrative Assistant

FM Global; Aubigny-sur-Nère; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading property insurance company in Aubigny-sur-Nère is looking for an Executive Administrative Assistant to support the Paris Operations Manager. This full-time role requires at least 5 years of experience, excellent Microsoft Office skills, and fluency in both English and French. Responsibilities include managing calendars, organizing meetings, and preparing reports. If you're a highly organized individual with strong interpersonal skills, apply now.

Qualifications

• Minimum of 5+ years of administrative/executive experience.
• Excellent skills in Microsoft Office.
• Highly organized and detail-oriented.

Responsabilités

• Manage calendar and organize meetings/events.
• Handle various administrative tasks like expense reports.
• Prepare complex reports to assist executive decision making.
• Manage interactions and correspondence for the Operations Manager.

Connaissances

Administrative support

Microsoft Office

Organizational skills

Interpersonal skills

Bilingual English and French

Description du poste

Overview

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

We are currently looking for a dedicated person to support our Paris Operations Team as the Executive Administrative Assistant to the Paris Operations Manager. This is a full-time office-based position.

This person will work independently using considerable judgment and initiative to handle executive administrative functions on behalf of the Paris Operations Manager. This position requires using discretion with regards to sensitive and highly confidential matters.

Responsibilities

• Manage calendar and support prioritization: organize meetings and events; prepare materials such as presentations, agendas and minutes.
• Handle a variety of administrative tasks using an understanding of company policy and executive preference (e.g., expense reports, invoices, budget, itineraries / travel, purchasing supplies, files and records).
• Gather and summarize information and may prepare complex reports to support executive decision making.
• Support management of interactions and correspondence with internal and external contacts on behalf of the Operations Manager based on style and preference.

Qualifications

• Minimum 5+ years of administrative / executive experience supporting senior management.
• Excellent computer skills particularly of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and able to learn new systems used for administrative support.
• Highly organized and detail-oriented.
• Ability to work in a fast-paced environment and consistently meet deadlines.
• Strong interpersonal skills and ability to act with diplomacy and tact.
• Fluency in English and French is required, oral and written.

If you are interested in being considered for this position, please apply via Job Postings within Career Center following the instructions.