Assistant (F/H)

Alstom; Saint-Ouen; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

A global transportation company is seeking an Executive Assistant to the VP Group PMO and VP Group Planning. This role demands strong organizational, IT, and communication skills with responsibilities including managing agendas, travel, expense claims, and administrative support. A minimum of 5 years in a similar role is required. If you thrive in a dynamic environment, we encourage you to apply.

Qualifications

• 5+ years related to an executive administrative assistant or senior executive assistant.

Responsabilités

• Maintain the VPs & Directors professional agenda.
• Manage travel arrangements and VISA processes.
• Support travel expense claims in CONCUR.
• Handle Suppliers creation and Purchase Requests.
• Manage invoices and expenses with suppliers.
• Provide administrative support for integration of new comers.
• Produce reports, presentations, and briefs.
• Organize team events.

Connaissances

Organizational skills

Communication skills

Proficient in MS Office

Problem-solving

Interpersonal skills

Fluent in English

Description du poste

Req ID:494120

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

We are looking for an Assistant for our Group Project Management Office and Group Planning teams ! Reporting to the VP Group PMO, Hubert PEUGEOT and VP Group Planning Elena REGAL-ZEIGER, you will provide an executive support to their teams working in these organizations and will deliver administrative tasks with competent, dynamic and friendly behavior. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.

Because you are highly organized and dynamic, you will also support Sohraya N’Diaye (Cash Performance Program Director)!

Your main responsibilities will be :

• Time management: Maintain theVPs & Directors professional agenda, arrange meetings and appointments and provide reminders, as well as interfacing with assistants of other VPs and Top management to organize common meetings and events,
• Travel management: Creation and end to end management of travels in relation with the travel booking tool/agency and management of VISA processes in CONCUR,
• Support to travel expenses claims for VPs & Directors in CONCUR,
• Take charge of Suppliers creation, Purchase Request, Purchase Orders and Good receipt from the teams including managing external vendor queries in ARIBA,
• Invoice management in INSPIRE: Purchase Orders creation and follow-up with suppliers and accounting department with managing expenses,
• Administrative support to theintegration of new comers (IDs, devices, locations, induction),
• Handle requests and queries raised from the team members,
• Produce reports, presentations and briefs,
• Organize friendly events to keep positive mindset in the team.

Profile :

• 5+ yearsrelated to an executive administrative assistant, senior executive assistant or in other secretarial position
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel
• Fluent in English
• Discretion and Confidentiality
• Full comprehension of office management systems and procedures
• Excellent problem solving, critical thinking and communication skills
• Proactive and efficient responses to pressing issues and challenges
• Excellent organization & planning capabilities
• Strong interpersonal skills

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.