ACCOUNT AND OFFICE COORDINATOR

Cosmo International Fragrances; Paris; Sur place; EUR 35 000 - 45 000; Plein temps

Résumé du poste

A leading fragrance company in Paris is seeking an experienced Account and Office Coordinator to support sales and manage customer projects. This role involves coordinating internal teams, managing administrative tasks, and ensuring excellent client communication. Candidates should have 2-5 years of experience in the luxury sector and strong organizational skills. Join a dynamic team focused on innovation and creativity in fragrance creation.

Prestations

Career growth opportunities

Dynamic and collaborative work environment

Innovative company culture

Qualifications

• 2 to 5 years of experience in the luxury sector.
• Experience managing small teams or operations.
• Ability to handle priority and emergency management.

Responsabilités

• Provide administrative support to the sales team.
• Act as the liaison between customers and internal teams.
• Collaborate with cross-functional teams to ensure project execution.
• Track and report on sales forecasts with customers.
• Manage customer reception and HR support.

Connaissances

Organization

Interpersonal skills

Adaptability

Customer service

English proficiency

Formation

BTS or BUT in Management or Commercial Techniques

Description du poste

At Cosmo International Fragrances, we combine heritage and innovation to create captivating fragrances. We are looking for an ACCOUNT AND OFFICE COORDINATOR to join our Paris-based team (15 people).

In this role, you will support the sales team by coordinating customer projects and ensuring the smooth execution of fragrance projects from start to finish. You will manage administrative tasks, update internal tools, and maintain client communication.

As an Office Manager, you will streamline processes to enhance employee experience and ensure the efficient operation of our Paris office.

What You’ll Do :

• Provide administrative support to the sales team.
• Act as the primary liaison between customers and internal teams to ensure clear communication and customer satisfaction.
• Collaborate with cross-functional teams (fragrance development, laboratories, regulatory, supply chain, logistics) to ensure the project execution.
• Enter new fragrance projects into the project management tool to track all relevant details for seamless coordination across departments.
• Update and maintain customer databases and sales records in internal tools.
• Track and report on sales forecasts with customers.
• Ensure the timely and accurate shipping of fragrance samples to customers, tracking all shipments and coordinating with logistics teams.

Office Management (25%)

• Interface and follow up with our external partner for orders, invoices for follow up.
• Customer reception.
• HR support.

Who You Are :

• You have 2 to 5 years of experience in Luxury, ideally in our sector.
• Level BTS (ie Management des Unités Commerciales) or BUT (Techniques de Commercialisation).
• You have experience of running small structures.
• Organisation, adaptability, priority and emergency management characterize the way you operate.
• You are known for your interpersonal skills, willigness to help, discretion and polyvalence.
• You are used to speak and write in English in our day to day.

Why Cosmo International Fragrances?

• Innovative Environment : Work with a passionate team that pushes the boundaries of fragrance creation.
• Global Impact : Play a key role in shaping fragrances that influence the global market.
• Career Growth : At Cosmo, your professional development is our priority. You’ll have opportunities to grow and refine your craft.
• Creative Culture : Be part of a dynamic, collaborative environment in the heart of Paris.

Ready to bring your expertise to a company where fragrance meets artistry? Apply Now to join Cosmo International Fragrances and help us continue to craft the future.