TOD'S - HR Specialist

TOD'S Group; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading luxury brand in Madrid is seeking an efficient Human Resources Coordinator to support HR operations across Spain, the UK, and the Netherlands. This role involves overseeing recruitment processes, managing employee documentation, and supporting payroll. The ideal candidate has at least one year of HR experience, is fluent in English, and possesses strong communication and organizational skills. This position offers a dynamic environment in a prominent international company.

Formación

• Minimum 1 year of experience in HR roles.
• Fluent in English.
• Strong proficiency in MS Office.

Responsabilidades

• Provide HR operational and administrative support across multiple countries.
• Administer the online recruitment platform.
• Source and recruit talent for local teams.
• Oversee onboarding for employees.
• Manage documentation for hires.

Conocimientos

Proven experience as HR Assistant/Administrator

Fluent English

Strong ability to use MS Office

Outstanding communication skills

Experience in using HR Database

Problem-solving skills

Good organizational skills

Herramientas

SAP

Descripción del empleo

We are looking for an efficient Human Resources Coordinator to undertake a variety of HR operational and administrative duties (back office). The HR team consists of 3 people, HR Manager and 2 HR Coordinators. They will be looking after 3 countries, 20 stores and 2 local offices (circa 200 employees).

Main activities

• HR operational and administrative support for all the Group brands in the UK, Netherlands and Spain, including Outlets
• Administering the online recruitment platform (i.e. Fashion Jobs), including posting vacancies, writing job adverts and monitoring reception of CV’s
• Source and recruit great talent for our local teams, following the hiring process defined and conducting screenings
• Manage recruiting coordination activities from booking interviews, follow-up meetings, and coordinating offers
• Own the onboarding process for the Spain employees from documentation, verification
• Manage documentation for current and new hires : contracts, legal documentation, personal information
• Preparation of employee´s contracts and other documents
• Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met
• Support payroll by ensuring correct and accurate data input in a timely manner
• Coordinating compulsory training and ensuring all internal processes are followed
• Produce and submit any regular or ad hoc reports as required
• Responding to internal and external HR related inquiries or requests via central mailbox and provide assistance and / or elevate to HR Manager
• Supporting the HR Manager with day-to-day operational HR tasks, administration activities and / or projects

Profile

• Proven experience as a HR Assistant / Administrator position (minimum 1 year)
• Fluent English
• Strong ability to use MS Office (Microsoft Word, Excel) and SAP
• Outstanding communication and interpersonal skills, both written and verbal
• Experience in using HR Database
• Ability to work in a fast pace and high-volume environment
• Proactive, attention to detail and problem-solving skills
• Ability to handle confidential information with professionalism and discretion
• Good organizational, time management skills and ability to work under pressure