Receptionist-Administrative Assistant

TMRW; Leganés; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading tech foundation in Barcelona is seeking a proactive Receptionist-Administrative Assistant to manage office logistics and support teams across locations. Ideal candidates are fluent in both English and Spanish, possess strong communication skills, and have experience in administrative roles. This position offers a dynamic work environment focused on innovative technologies.

Servicios

Collaborative work environment

Impactful contribution to technology development

Formación

• Proven experience in a similar administrative or receptionist role.
• Ability to work independently and manage multiple tasks at once.
• A proactive and positive attitude.

Responsabilidades

• Manage office supplier contracts and review status.
• Coordinate travel for the board of directors.
• Prepare monthly reports on office expenses.

Conocimientos

Organizational skills

Communication skills

Fluency in English

Fluency in Spanish

Time-management skills

Herramientas

Microsoft Office Suite

Descripción del empleo

Join a thriving environment tasked with delivering new and disruptive technologies!

We are looking for a highly organized and proactive Receptionist-Administrative Assistant to manage our office in Barcelona and provide essential support to our team in Alicante.

The ideal candidate must be a multi-talented professional with excellent communication skills, fluent in English, Catalan, and Spanish.

We are looking for someone who excels at being the central point of contact for the office, handling everything from supplier management and administrative tasks to coordinating travel and reservations for the team and our General Director. So, if you are a detail-oriented person who loves ensuring a smooth-running office, managing logistics, and being the go-to person for the team, then this role is just for you!

Key Responsibilities

Office suppliers: review the status of office materials, follow the fulfilment of contracts with regular suppliers, search for new necessary suppliers or replacement due to improved conditions of usual suppliers, review contract renewal and expiration date.

IT equipment: review of the condition of the equipment, assignment of users and request for replacement or repairs.

Building access: guaranteeing access to the building for visitors, suppliers, managers or non-recurring employees

Office maintenance: review the state of the office, repairs or proposal for improvements.

Office space: adaptation of employee workspaces and common areas.

Barcelona accommodation: seek agreements with hotels, restaurants, temporary rental of apartments for employees.

Office report: monthly report of office expenses and forecast, proposals and improvements

Board of directors: coordinate travel, agenda, transfer and other necessary reservations of the attendees

Perform other duties as assigned.

Qualifications

Proven experience in a similar administrative or receptionist role.

Strong organizational and time-management skills.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to work independently and manage multiple tasks at once.

A proactive and positive attitude.

Fluency in both Spanish and English.

Nice To Have

Experience with a start-up or in a coworking environment.

Experience with travel coordination and event planning.

Knowledge of basic accounting or expense reporting.

Familiarity with office management software.

Knowledge of Catalan would be a plus.

Why Join Us

At The TMRW Foundation – you will be part of a dynamic and innovative team that is dedicated to building cutting-edge technologies. We offer a collaborative and inclusive work environment where your contributions will make a significant impact.

Join us in shaping the future of our cloud-based social 3D platform and help us deliver exceptional experiences to our users. Not quite what you were looking for?

We offer job opportunities in multiple locations and might just have the perfect fit for you at The TMRW Foundation! All open applications can be sent to ******.